VENDOR ONBOARDING ANALYST

Apply for Job Job ID 79882

Location Oakland

Full / Part Time Full Time

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Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at : Jobs at UCOP

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

Department Overview

The Business Resource Center (BRC) aims to build a strong foundation for UCOP financial operations, allowing departments to focus on their core duties. Our goal is to standardize procedures and controls to ensure maximum service to departments, as well as efficient, controlled and compliant transaction processing for administrative functions. BRC staff strive to provide excellent service while demonstrating accountability to stakeholders, including the Regents and the public.The Business Resource Center (BRC) aims to build a strong foundation for UCOP financial operations, allowing departments to focus on their core duties. Our goal is to standardize procedures and controls to ensure maximum service to departments, as well as efficient, controlled and compliant transaction processing for administrative functions. BRC staff strive to provide excellent service while demonstrating accountability to stakeholders, including the Regents and the public.

Position Summary

Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Applies professional vendor compliance concepts to tax assignments where analysis of data requires a review of a variety of factors and from multiple sources. Has internal and external contact on a regular basis. Review and creation of vendor sites within Oracle to ensure proper tax withholding's are implemented. Review and update bank details for vendors as well as foreign vendors review and vetting. Update and maintain vendors w-9 and tax reporting compliance for 1099 and 1042's. Coordinate with UC System-wide Payroll to create / change suppliers to receive death benefits, ensuring that the correct tax reporting settings are used. Create guest traveler vendor profiles to be exported to Concur for non-employee travel reimbursements. This is a hybrid position with two (2) days per week onsite in Oakland, CA. Please note this posting is for two (2) positions.

Key Responsibilities

55% Establishes and maintains suppliers sites. Review all supplier documentation to ensure we have all the required and necessary backup to establish a supplier profile. Vetting of information and management of secure folder for Docusigned forms. Create / change the supplier in Oracle, ensuring that the correct tax reporting settings are used.

20% Regularly review supplier procedures for process improvements and policy / regulatory compliance.

10% Provides analytical support for the accounts payable team regarding tax compliance. review and establish foreign supplier profiles, ensuring that the correct tax reporting settings are used.

10% Assists in the editing and publishing of updates to document internal procedures as related to supplier site requirements. Manage third party review process to ensure that suppliers are screened to identify restricted suppliers (Visual Compliance is used by University of California Office of the President)

5% Under general supervision, researches and gathers information for supplier vetting; regulatory compliance related issues and / or vendor selection and support activities.

Experience

Required Qualifications

Minimum 2 years tax compliance, vendor setup and maintenance

Preferred Qualifications

Minimum 1 year non-resident alien tax compliance procedures

Skills and Abilities

Required Qualifications

Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, sound judgment and decision making.

Ability to function effectively and communicate across multiple teams verbally and in writing.

Ability to adapt to changing priorities during high volume seasons for fiscal close and year end procedures for tax reporting

Proficiency in the use of spreadsheet and database software such as Oracle.

Preferred Qualifications

Working knowledge of vendor compliance and requirements, policies and procedures.

Strong knowledge of foreign vendor compliance and required documentation

Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

Education

Required Qualifications

Bachelor's Degree OR the equivalent of 6 years related experience without a Bachelor's degree

Preferred Qualifications

Bachelor's degree in related area and / or 2 yrs equivalent experience / training

Job Title

Financial Services Analyst 2

Job Code

004754

Salary Grade

Grade 19

Payscale :

$36.88 to $40.00 per hour

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits : For information on the comprehensive benefits package offered by the University visit : Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The next review date for this job is September 4, 2025 . Selection activity can begin at any time.

CONDITIONS OF EMPLOYMENT

Background Check Process : Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment : The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.

UC Sexual Violence and Sexual Harassment Policy

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at : Accessibility or email the Human Resource Department at : epost@ucop.edu.