Accounts Payable Coordinator

Salary : $68,297.32 - $109,275.92 Annually

Location : Roanoke, VA

Job Type : Full-Time

Job Number : 03150

Department : Department of Finance

Division : Director of Finance

Opening Date : 11 / 19 / 2025

Closing Date : 12 / 17 / 2025 11 : 59 PM Eastern

Description

The City of Roanoke is looking for an Accounts Payable Coordinator to supervise the customer payment processes and oversees the day-to-day tasks associated with the administration and operation of professional accounts payable program. The successful applicant will supervise plans and direct the work of professional and technical staff, perform work in the maintenance of complex financial records, and prepares journal entries, budget transactions and account reconciliations. They will also prepare financial analyses and financial reports for external agencies as needed, assemble statistical and accounting data on request, and assist independent auditors as required. Additional job responsibilities include but are not limited to assisting in the preparation of the Comprehensive Annual Financial Report and with annual external audit, preparing budgetary or financial reports as needed, providing oversight & assistance as required in operation of business areas of municipal government.

Bachelor's degree from four-year college or university in accounting or a related field; three to five years related experience and / or training in accounting, accounts payable preferably in a public accounting firm or through specialization in the government sector; or equivalent combination of education and experience is required. One or two years' experience in the maintenance of complex financial systems, including accounting software; or equivalent combination of education and experience is also required. Certified Public Accountant preferred.

The City of Roanoke is an Equal Employment Opportunity / AA / M / F / Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is an exempt position.

Examples of Duties

SUMMARY

Performs work in the maintenance of complex financial records

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Supervises and advises staff in the procedural processes of the accounts payable functions

Prepares journal entries, budget transactions, and account reconciliations

Reviews and edits work of staff, ensuring proper journal entries, financial reports and data entry into the accounting system

Assists in the preparation of the Comprehensive Annual Financial Report and with annual external audit

Researches and prepares financial analyses and financial reports for external agencies as needed

Monitors customer service activities

Assists in preparing accounting system for annual closing

Reviews current accounting procedures and recommends needed improvements

Prepares responses to financial surveys

Coordinates the preparation of annual cost allocation plan and the annual comparative cost report

Participates in the implementation of accounting system improvements including subsystem implementations

Assists with the testing and reconciliation of any financial system upgrade or enhancement

Participates in special projects, researches and prepares management reports as needed

SUPERVISORY RESPONSIBILITIES

Supervises an assigned staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws

Typical Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

Bachelor's degree from four-year college or university in accounting or a related field; three to five years related experience and / or training in accounting, accounts payable preferably in a public accounting firm or through specialization in the government sector; or equivalent combination of education and experience. One or two years' experience in the maintenance of complex financial systems, including accounting software; or equivalent combination of education and experience. Certified Public Accountant preferred.

Supplemental Information

LANGUAGE SKILLS

Ability to read, analyze, and interpret journals, financial reports, or governmental regulations. Ability to respond to inquiries or complaints orally and in writing. Ability to communicate effectively with management, public groups or employees of organization.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written or oral form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk. The employee must regularly lift and / or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.

Overview of Benefits for Full-Time Employees :

Paid leave is time off from work available for use by an employee upon approval by supervisor. The first 24 consecutive leave hours for any illness must be charged to paid leave with additional time charged to extended illness leave. Paid leave for employees of the city shall accrue as follows :

Years of Service Hours Per Month Fire 24-hr shift Employees

0 - 4 12 19.75

5 - 9 14 22.75

10- 14 16 25.50

15 - 19 17 26.75

20 - 24 18 28.75

25 + 20 32

Extended Illness Leave : shall accrue at the rate of six (6) hours per month. Fire suppression employees shall accrue extended illness leave at nine (9) hours per month.

Funeral Leave : for family, up to three consecutive days.

Military Leave : Twenty-one work days per Federal fiscal year.

Holidays : The City provides 96 hours of annual paid holiday time.

Mental Health & Well-Being Leave : Employees receive 24 hours (Fire Suppression receives 34 hours) of Mental Health & Well-Being Leave upon hire. Certification of mental health diagnosis is not required and leave will not be paid out upon separation.

Shared Leave Bank (effective 1 / 1 / 2023) : Voluntary membership for full-time Employees who will be out for an extended period of time and has exhausted all other forms of leave. Members are required to provide 8 hours of their Extended Illness per fiscal year and at least 8 hours per assessment. Assessments will be limimted to 4 times per fiscal year (max of 40 hours per fiscal year).

Health Insurance : Four coverage types are available : Employee only, Employee + 1 Child, Employee + Spouse and Family. Coverage is available through payroll deduction.

Additionally, the city offers the following three Aetna Health Plan Options :

PPO 750 - Provides 100% coverage for preventive care; lower deductible and out-of-pocket maximums than other medical plans; and has higher employee premiums. This is comparable to the current insurance program.

PPO / HRA 1500 - Provides 100% coverage for preventive care; has higher deductible and out-of-pocket maximum than the PPO 300 plan; has lower employee premiums than the PPO 300 plan; and the employer makes contributions to an account through a Health Reimbursement Arrangement (HRA). The City of Roanoke contributes $500 for employee only coverage and $1,000 for all other tiers. Contributions are pro-rated dependent upon enrollment date.

PPO / HDHP-HSA - Provides 100% coverage for preventive care; has higher deductible and out-of-pocket maximum than other medical plans; has lower employee premiums; and both the employer and the employee make contributions to a Health Savings Account (HSA) to pay for medical expenses which apply to the deductible. The City of Roanoke contributes towards the Health Savings Account (HSA), $1,600 for employee only coverage and $3,100 for all other tiers. Contributions are pro-rated dependent upon enrollment date.

Optum RX (Pharmaceutical Benefits Manager) - Manages pharmacy benefits, processes employee pharmacy claims and answers employee pharmacy benefit questions.

Aetna Health Plan 2025 Monthly Rates

PPO 750

Employee Only : $74.49

Employee + Child : $278.42

Employee + Spouse : $653.08

Family : $714.04

PPO / HRA 1500

Employee Only : $48.24

Employee + Child : $236.42

Employee + Spouse : $600.58

Family : $609.04

PPO / HDHP-HSA

Employee Only : $22.81

Employee + Child : $177.93

Employee + Spouse $498.08

Family : $500.51

Dental Insurance : Four coverage types are available : Family, Employee and Spouse, Employee and Child, and Employee only. Coverage is available through payroll deduction.

Delta Dental 2025 Monthly Rates

Employee : $2.80

Employee / Child : $18.88

Employee / Spouse : $18.88

Family : $49.36

Life Insurance : Paid by the City at no cost to employees. Coverage is equal to the annual salary rounded to the next highest thousand and then doubled. For an accidental death, the coverage would be twice this amount.

Optional Life Insurance : Paid by the employee. Various amounts of coverage, including family members, available through payroll deduction.

Long Term Disability Insurance : Designed to provide a monthly benefit to assist employees with bills and maintaining a standard of living when disabled as a result of a covered sickness or injury. Coverage is available through payroll deduction. Annual cost is your annual salary multiplied by .00255. This amount is half of the total premium and the City pays the other half.

Retirement : Employees contribute 5% of salary and choose between participating in a traditional defined benefit plan or a hybrid program. Employees vest in the employer component of either plan upon completing five (5) years of service.

Defined Benefit Pension Plan : Normal retirement after 55th birthday, and when combination of age and creditable service equals 85; or, 65th birthday if completed at least five years of creditable service. For sworn officers in Police and Fire / EMS, normal retirement after 50th birthday, and when combination of age and service equals 75; or, 65th birthday or older with 5 years of creditable service. An annual retirement benefit equals 2.0% of salary (based on an average of the highest five years) times the number of creditable years with a maximum of 63%. Early retirement options are available and reductions may apply based on age and service.

Hybrid Program : Provides the characteristics of the traditional pension plan with that of a deferred compensation plan. The pension plan provides an annual benefit equaling 1% of salary (based on an average of the highest five years) times the number of creditable years with a maximum of 63%. The deferred compensation component provides for the employee contribution to be deposited in an account directed by the member. The combination of the two components is structured to provide approximately the same actuarial benefit as the Defined Benefit Pension Plan. International City Management Association - Retirement Corporation (ICMA-RC) provides the third party administration of this deferred compensation plan for participating employees.

Sheriff's Department Employees are covered b the Virginia Retirement System (VRS). Previous service covered by VRS may be portable to the Roanoke Retirement System.

Retirement Health Savings Plan : All employees contribute 1% of salary to a 401(h) health savings account. Employees vest in the City match of 1% upon completing five (5) years of service. International City Management Association - Retirement Corporation (ICMA-RC) provides the third party administration of this plan for participating employees.

Deferred Compensation : Employees may voluntarily contribute salary deferred dollars into a City Sponsored 457 Plan. International City Management Association - Empower provides the third party administration of this deferred compensation plan for participating employees.

Flexible Spending Account : Allows employees to set aside pre-tax dollars from their pay checks to pay for child care and / or medical and dental expenses not covered by the City's health care or dental plans. You may also set aside pre-tax dollars to cover certain transit or parking expenses. Keep in mind only transit or parking expenses may be rolled over from year to year.

Virginia College Savings Plan : Two plans to choose from at a reduced application fee, Virginia Prepaid Education Program and the Virginia Education Savings Trust.

Employee Health Services : The City employee health services provides medical care for employees, retirees, and eligible spouses.

Employee Assistance Program (EAP) : Support services available to assist employees facing life challenges.

Pay Days : Direct deposit is required for all new employees. Paid bi-weekly, 26 pay periods per year.

Vision Insurance : Paid by the Employee. Includes annual routine eye exam, discounts on eyeglass frames, eyeglass lenses and contact lenses.

CEC 2025 Monthly Rates

Employee : $6.68

Employee / Spouse : $12.69

Employee / Child(ren) : $13.36

Family : $19.71

Discounts & Voluntary Benefits : Employees may access discounts through various national and local retailers. Discounts include 10% off auto insurance and 5% off home or renters insurance with Liberty Mutual. Voluntary benefits offered through Corestream. Critical Illness, Accident Insurance and Cancer Policies will be available through Colonial Life and Long Term Care will be available through Transamerica. All voluntary benefits may be payroll deducted.