Special Event Coordinator

Special Event Coordinator at M Culinary Concepts (Employee-Owned!)

If you have experience in the food and beverage world, M Culinary is searching for a passionate Special Event Coordinator to join our vibrant team and help us create incredible catering experiences across the Southwest. We’re an award-winning catering company based in Phoenix, AZ (we're talking TOP COMPANIES TO WORK FOR & GREAT PLACE TO WORK three years running!).

Bonus : You'll be part of an employee-owned company!

We’re looking for an organized, detail-oriented, and motivated Special Events Coordinator to join our dynamic Special Events team. This position plays a key role in supporting large-scale, high-profile events such as the WM Phoenix Open, along with other hospitality and culinary activations throughout the year.

About the role :

• Event Signage & Materials

o Prepare and manage all event signage following established standards and templates.

o Design menus and venue signage in Canva or Publisher for both client-facing and back-of-house use.

o Organize and package signage, frames, and hardware by venue and day; manage post-event cleanup and reorganization.

o Collaborate with culinary and operations teams to ensure accurate and compliant signage across all locations.

o Maintain and organize event documentation in SharePoint, including daily BEO updates.

o Create bulk PDF files for print with precise formatting and organization.

o Support accurate, timely communication of event materials to internal teams.

o Design and assemble detailed binders for each venue, including cover pages, indexes, contact sheets, and safety documentation.

o Coordinate the printing and organization of over 80 unique binders annually.

o Post-event : collect, clean, and restock binders for future use.

o Maintain inventory of event office supplies and order replenishments as needed.

o Pack and distribute office boxes, supplies, and first aid kits by venue.

o Support supply organization before and after events.

o Create and enter menus in Canva and Caterease; assist with event floorplans using Prismm.

o Manage travel, housing, and team meeting coordination.

o Assist with post-event invoicing and administrative reconciliation.

o Print, distribute, and post all required licenses and permits for each venue (health, liquor, etc.).

o Serve as a primary on-site point of contact for signage updates, supply needs, and client coordination.

o Support internal teams and clients with day-of execution and troubleshooting.

o Communicate directly with clients regarding event details, menu updates, and logistics.

o Independently manage assigned events under the guidance of the Associate Director of Special Events.

M Culinary Concepts : Where Food is Fun!

Forget stuffy corporate kitchens. Here at M Culinary, we're a passionate crew obsessed with crafting amazing food & beverage experiences. Our core values? Inspiring Passion, Service to Others, Humbly Confident and Making Huge Fun! Think fast-paced, collaborative, and full of good times (and of course, delicious food!).

The Perks You Deserve :

As an employee-owner, you'll enjoy a sweet benefits package including medical, dental, vision insurance, a 401(k) match, and daily grab-and-go lunches made by our amazing chefs! Plus, you'll stay connected with our internal app and experience the ownership spirit that makes M Culinary so special.

What we need from you :

The ideal candidate thrives in a fast-paced environment, enjoys creative problem-solving, and brings both administrative precision and hands-on event support to every project.

The ideal candidate will have :

Most importantly, we want someone who can excel in their role while having fun and bringing positive energy to the team!

Ready to Join the M Culinary Team?

If you're a passionate Special Event Coordinator who thrives in a fun and fast-paced environment, we want to hear from you! Apply today and help us deliver extraordinary experiences!