Admin Services Coordinator - Emergency Medicine, University Campus

Administrative Services Coordinator Emergency Medicine, MCU

This position supports the Emergency Medicine Department by providing administrative services through coordination and support. This administrative professional will contribute to the success of the organization by providing key administrative activities for department. Key areas of responsibility include operational support, information, communication, and financial management. Requires a high level of discretion, confidentiality, attention to detail and accuracy, and independent judgment.

Position Responsibilities

Operational Support and Management :

• Serve as support contact for faculty, staff, and students in matters related Emergency Medicine.
• Prepare and oversee preparation of special or periodic reports as requested.
• Ensure new employees are onboarded with appropriate equipment / supplies (computer, phone, etc).
• Ensure new faculty is onboarded with HCIS account, EPIC access and Outlook.
• Initiates requests to HCIS / Telecom for staff / faculty access; remote access; folder access, activation of phone / Ethernet jacks, relocation of equipment and voice mail.
• Grants access to restricted doors within the department via photo ID badging system and fulfills key requests.
• Prepare and oversee preparation of special or periodic reports as requested.
• Facilitate software and hardware purchases / repairs for faculty and staff.
• Serve as liaison and point of contact for urgent facility issues within the department.
• Facilitate departmental projects and initiatives, ensuring operations are effective and compliant.
• Investigate facility and operational issues and communicate effectively with departmental leadership.
• Assist in organizing special events as needed.

Financial Responsibility :

Strategic Planning :

Information Management :

Communication Management :

Faculty Support :

Pay Grade : https : / / hr.uiowa.edu / pay / plans

Percent of Time : 100%

Location : Iowa City, Iowa

Staff Type : P & S

Type of Position : Regular

Schedule : General work hours are M-F, 8 : 00 a.m.- 5 : 00 p.m.

Education Requirement :

Experience Requirement :

Desired Qualifications :

Application Process : In order to be considered, applicants must upload a resume and cover letter clearly addressing how the required and desired qualifications of this position have been met. Up to 5 professional references will be requested at a later step in the recruitment process. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any convictions history and will be subject to a criminal background check and credential verification. This position is not eligible for University sponsorship for employment authorization. For questions, contact jill-presler@uiowa.edu.