School Administrative Assistant- FT

Job Description

Job Description

Schedule : Full-time

Pay range : $30,000 to $40,000

The School Administrative Assistant provides essential support to the Education Department, Autism Programs, and Vice President of Education Services. This role ensures smooth daily operations through data management, scheduling, parent communication, and purchasing.

Key Responsibilities

Maintain student records, enrollment files, and databases in Office Manager.

Manage parent inquiries, attendance reporting, and scheduling of IEP / ETR meetings.

Support Autism Program staff and leadership with correspondence, filing, and workshop coordination.

Handle purchasing and expense tracking for program materials and equipment.

Serve as Client Records Coordinator, ensuring confidentiality and compliance.

Provide receptionist coverage, including greeting visitors, answering calls, processing mail, and client check-in.

Assist with office supply management and equipment maintenance.

Qualifications

Education / training in Office Administration or related field.

2–3 years of administrative / program support experience.

Strong organizational, communication, and interpersonal skills.

Ability to maintain confidentiality and work effectively with families and staff.

Preferred : experience in education, HR, or special education compliance (IDEA).

Working Conditions described here are representative of those that must be met by an employee while performing essential duties of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential duties.