Senior Project Administrative Assistant

Job Description

Job Description

Who We Are

HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Summary

Responsibilities include administrative support to Construction Administrators, Project Managers and Principals throughout the course of a project. This position interacts with employees, consultants, clients, contractors, and office guests. Encourages teamwork by creating a climate where others are respected and valued. This position performs document control during all phases of a project.

This position is based in Ontario, California. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Position Responsibilities

• Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments
• Act as a point of contact for architects, clients, consultants, contractors, and various construction services teams
• Responsible for all project data entry on various platforms
• Utilizes resources, establishes priorities, and organizes work to meet / complete required department, program, project, or firm deadline
• Participates in meetings and help follow up on actions needed
• Responsible for writing and distributing meeting minutes for various projects and project managers
• Plans and organizes work assignments for optimum results
• Assist document control during all phases of a project, including governing agency submissions and communications, routing of RFIs, Submittals, change documents, project closeout and all correspondence between contractor and design team
• Increased project / studio / office responsibilitites
• Responsible for more complicated / larger projects
• Conduct training on project procedures
• Mentor project administrative assistants
• Assist with setting up conference rooms for meetings and coordinating with vendors
• Other duties as assigned

Position Requirements

The salary range for this position is $21.45 hour to $29.21 hour

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.