Assistant Director, Accounts Payable

Assistant Director of Accounts Payable

The Assistant Director of Accounts Payable (AP) reports to the Associate Controller for Accounting Services and is responsible for managing the University's payment processing operations in compliance with State of Maryland General Accounting Division (GAD) regulations and University policies. This role leads a central Accounts Payable team and oversees five delegated Accounts Payable units (Library, Dining Services, Facilities Management, Freight, and UMES AP). The Assistant Director serves as the primary campus contact for updates and guidance related to Workday Finance, the University's financial system, and works closely with Procurement on supplier management and with campus departments to provide training and support. The Assistant Director will also communicate updates regarding accounts payable procedures and other relevant information to campus constituents. Key responsibilities could include, but are not limited to, monitoring ServiceNow tickets, managing wire transfers for multiple institutions (UMD, UMCES, UMES, and UMSH), reconciling rejected invoices and supplier refunds, processing journal entries, check cancellations, and stop payments, and ensuring accurate transaction processing. The role also monitors moving expenses paid by Accounts Payable and coordinates with Payroll Services for W-2 reporting, handles Form 1099 corrections, and supports oversight of the Working Fund team. This position plays a critical role in ensuring the efficiency, compliance, and integrity of the University's accounts payable operations.

About Accounts Payable at the University of Maryland, College Park : The University of Maryland's Accounts Payable department is critical in supporting the institution's financial integrity and operational efficiency. As part of the Division of Finance, Accounts Payable is responsible for processing and managing payments to vendors, contractors, and other stakeholders, in accordance with institutional policies, state and federal regulations, and generally accepted accounting principles (GAAP). Our team ensures the timely and accurate payment of invoices, reimbursement of expenses, and disbursement of funds to support the academic, research, and administrative missions of the institution. We are committed to maintaining effective oversight measures, fostering strong vendor relationships, and delivering exceptional service to our campus partners.

Preferences : ERP / Workday experience, Higher Education experience, Accounts Payables experience with a large organization

Minimum Qualifications

Education : Bachelor's degree from an accredited college or university. Experience : Seven (7) years of professional accounting or finance experience. Two (2) years of experience supervising or managing professional staff.

Knowledge of core accounts payable processes and accounting systems. Skill in oral and written communication. Skill in the use of Microsoft Office and Google Suite products.

Ability to multitask and prioritize assignments. Ability to exercise independent judgment and discretion. Ability to develop and administer new policies and procedures.

Required Application Materials

Resume, Cover Letter, and List of References

Posting Close Date : 10 / 8 / 2025

Open Until Filled : No