Site Contract Leader

Site Contract Leader

The Site Contract Leader is responsible for overseeing the site contracting process for clinical trials. The Site Contract Lead will manage the site contracting process in a way to streamline negotiations, control budgets, manage risks, and ensure that all parties, both external and internal, involved in the contracting process are aligned and working toward the same goals. Key accountabilities include monitoring, driving, and reporting on site contract performance throughout the whole lifecycle, specifically metrics such as contract cycle times, contract aging time, contract quality, and tracking compliance. Additionally, the Site Contract Lead will develop all project set up documents for contracting, advise on investigator grant budgets / parameters in collaboration with a global team of Grant Strategy and Investigator fees, and ensure that all terms and conditions are clear and effectively aligned with the overall project needs. Participation on KOMs to provide feedback on preferable contracting strategies and beneficial tactics is also required. The Site Contract Lead will oversee the project specific Site Contracts team, providing leadership, guidance, and necessary project / client specific training to the team members. They will develop and implement best practices for site contract management, including specific processes, procedures, and tools. The Site Contract Lead will conscientiously control the budget from a site contracting aspect, ensuring that costs are tracked, managed, and communicated timely and effectively. They will identify and mitigate risks associated with the site contracting process, including risks related to timelines, costs, effectiveness of implemented strategy, and quality. Frequent, clear, and effective communication with all stakeholders involved with or dependent upon the site contracting process, including sponsors, key internal stakeholders, vendors, collaborative CROs, and sites, is essential. Building and maintaining strong working relationships with external and internal stakeholders, and facilitating alignment of relevant parties aiming at expedited contract execution is also required. The Site Contract Lead will provide necessary support to cross-functional teams including Start up, Global Clinical Operations, Investigator Payments, Business Development, and Feasibility. They will provide regular updates and reports on the site contracting process to clients, senior management, and other stakeholders as needed, monitor data accuracy and completeness, and support Project Lead with implementation of project hour forecasting for Site Contracts team to ensure accurate planning, resource allocation, and budgeting throughout trial lifecycle. Skills required include strong diplomacy, leadership skills, excellent organizational ability, excellent interpersonal, verbal, and written communication skills, ability to motivate both individuals and a team with strong influencing skills, ability to successfully work in a "virtual" multicultural team environment and across different time zones, strong analytical skills with the ability to create or interpret legal language and budgets, align internal and external resources to achieve objectives, demonstrated attention to detail, comprehend and interpret contract language, identify problems independently and execute solutions, quickly comprehend desired end-result, goal or objective and act to accomplish, demonstrated effective decision-making, solid working proficiency of all MS Office Products specifically, Excel, Word, and PowerPoint, polished presentation skills, strong negotiation skills and ability to manage complex contracts, good project management skills and ability to manage multiple projects simultaneously, familiarity with relevant legal framework and regulations related to site contracting within the CRO industry, and experience with relevant software tools and technologies used in site contracting, such as eTMF and contract management systems. Knowledge and experience required include 6+ years of experience in site contracting or combination with a related field within the CRO industry. Education required is a Bachelor's degree in a related field (e.g., law, economics, business, social sciences), equivalent training, or industry experience.