Scheduling Coordinator

Scheduling Coordinator

Basic Function :

Under the direction of the Perioperative Clinical Manager, the Surgery Scheduling Coordinator participates in the creation of the daily surgical schedule optimizing block utilization and customer satisfaction, participates in the creation of the pre-admission testing schedule, and maintains open communication with all stakeholders.

Requirements :

Education : High school diploma or equivalent.

Experience : Previous clerical experience in a medically related setting and extensive knowledge of medical and surgical procedure terminology is required. The incumbent will possess highly developed skills in customer service, communication, organization and computer literacy.

Responsibilites :

• The scheduling coordinator exhibits skills and work habits necessary to prepare the daily surgical schedule.
• Attention to detail, accuracy, and organizational skills are evident.
• Ability to multitask and prioritize responsibilities
• Communicates effectively and courteously with physicians, physician schedulers, and interdepartmental to obtain and share information necessary to prepare the surgical schedule.
• Obtains, verifies and accurately records patient demographics, preoperative diagnosis, surgical procedure, and special patient considerations.
• Appropriately requests guidance to ensure that procedures are booked correctly. Transmits all requests for special equipment, instrumentation, and supplies at the time of booking to the Operating Room Supply Coordinator.
• Utilizes proactive tactics to most efficiently utilize block time, open time, and released block in preparing the surgical schedule
• Maintains current knowledge of block time schedule
• Assigns appropriate time period for scheduled procedures
• Maintains relationships with physician schedulers to communicate open time availability
• Coordinates operating room schedules with physician availability to maximize utilization of OR time
• Displays a commitment to superior customer service to internal and external customers.
• Sends correspondence to patients related to pre-admission information and instructions (BWC only)
• Computer applications proficiency
• Medical / surgical terminology
• Adheres to hospital policies and procedures related to : Mandatory education and Annual Health assessment

Ellis Medicine is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex / gender, age, national origin, disability, genetic information, predisposition or carrier status, military or veteran status, prior arrest, or conviction record, marital or familial status, sexual orientation, transgender status, gender identity, gender expression, reproductive health decisions, or domestic violence victim status.

Salary Range : $15.84-22.96 / hour Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

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