Planned Maintenance Analyst

Planned Maintenance Analyst Offshore Supply Vessels

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JOB DESCRIPTION SUMMARY

The Planned Maintenance Analyst Offshore Supply Vessels is responsible for ensuring the integrity, accuracy, and strategic value of preventive and planned maintenance data for the company's offshore supply vessels. This role plays a central part in maintaining and improving the Computerized Maintenance Management System (CMMS), ensuring that all maintenance activities, inspections, and equipment records are properly documented in compliance with fleet standards, class, and flag state requirements. In addition to core data entry and verification tasks, the Analyst contributes to major maintenance planning by summarizing historical jobs, supports CMMS users across the fleet, and participates in training initiatives to enhance system adoption and consistency. The position serves as a key liaison between vessel crews, shore-based planners, technical superintendents, and project teams to ensure timely, complete, and actionable maintenance reporting.

SCOPE OF DUTIES

The duties of the Planned Maintenance Analyst Offshore Supply Vessels shall include, but are not necessarily limited to the following :

• Enter, update, and maintain preventive and planned maintenance work orders, equipment records, and maintenance histories for multiple offshore supply vessels within the CMMS.
• Verify and input maintenance data received from vessel crews, ensuring accuracy, completeness, and compliance with company and regulatory standards.
• Include in CMMS major jobs executed during out-of-service periods, ensuring full job descriptions and documentation are captured.
• Summarize jobs accumulated during the preparation year before major maintenance events to provide accurate input to the project team.
• Support vessel maintenance planning by generating routine PM schedules and reports.
• Track completion status of PM tasks and identify overdue or upcoming work for follow-up.
• Maintain digital maintenance files including class inspections, OEM recommendations, and critical equipment maintenance logs.
• Assist in reviewing and reconciling spare parts usage, maintenance hours, and work order documentation.
• Communicate with vessel engineers and offshore personnel to resolve data discrepancies and confirm maintenance details.
• Generate summary reports for management and flag / class audits, ensuring traceability of all maintenance activities.
• Support continuous improvement of the CMMS database, including asset hierarchy, PM templates, and task standardization.
• Provide support to CMMS users, including troubleshooting, guidance, and data entry assistance.
• Participate in CMMS training initiatives for vessel and shore-based personnel.
• Perform other administrative and clerical duties as assigned by the PM Program Manager.

REQUIRED QUALIFICATIONS

Education : High school diploma or GED required; associate degree or technical diploma in marine engineering, maintenance administration, or a related field preferred. Experience : Minimum 12 years of experience in data entry, maintenance coordination, or technical administrationpreferably in the maritime, oil & gas, or offshore industry. Experience with marine CMMS software (such as HELM, NS5, or similar) strongly preferred. Skills : High attention to detail and accuracy in data entry. Proficient in Microsoft Office applications Strong organizational and multitasking skills in a fast-paced environment. Excellent written and verbal communication skills for coordinating with vessel crews and technical staff. Familiarity with vessel machinery systems, maintenance terminology, and regulatory requirements (ISM Code, SOLAS, class, flag). Ability to maintain confidentiality of technical and operational data. Ability to support and train users on CMMS functionality and best practices.

COMPETENCIES

Problem Solving Anticipates the impact of decisions and actions on others Identifies recurring problems and offers solutions based on facts and data Seeks out expert opinion when making decisions and solving problems Is thorough and attentive to detail Keeps his / her manager involved on important issues and / or problems

Work the Plan Achieves closure and follows through on tasks and projects Effectively multi-tasks and efficiently manages time Delivers a timely, complete, and accurate work product Clearly communicates what he / she needs from others to get the job done Follows established policies and procedures

Inspire Trust Demonstrates a strong service orientation to both internal and external customers Takes personal responsibility for decisions and mistakes; does not shift blame Is approachable and easy to deal with; handles pressure in in a calm manner Deals with people in a candid, straightforward, and respectful manner Acts with the highest level of integrity and professionalism and demonstrates a strong work ethic

Personal Learning Seeks professional development, training, and relevant certifications Remains open and non-defensive to feedback Demonstrates a willingness to learn new things and take on more responsibility Asks for feedback from his / her managers on how to improve

Collaborate Keeps open lines of communication with others Works collaboratively with people within and across departments to accomplish objectives Is understanding of others' time demands and workload Builds personal relationships with people across the company Is quick to offer help to others in getting the job done

Flexibility Remains open-minded to others' ideas, input and new ways of doing things Makes suggestions on how to improve processes and create efficiencies Demonstrates flexibility to changing priorities and work demands Fully supports company decisions and initiatives

DEMANDS AND WORK ENVIRONMENT

Eyesight : Functional, correctable to 20 / 20 Hearing : Functional, correctable to normal to perceive sounds at normal speaking levels with or without correction; Ability to receive detailed information through oral communication and to make the discriminations in sound. Speech : Ability to express or exchange ideas by means of the spoken word. Mobility : Unencumbered by physical limitations to perform the following activities : Sedentary work in an office environment that includes frequent sitting, occasional standing and walking, gross and fine motor dexterity for typing and reasonable lifting of office products up to 10 lbs. Ability to embark, traverse and disembark Company vessels while dockside compliant to all Company safety standards.

HOURS OF WORK

Standard office hours are Monday through Friday, 8 : 00am until 5 : 00pm and may be adjusted with approval by the department supervisor. Some overtime, work related travel and weekend work may be required, subject to company operational requirements. Occasional vessel visits or travel to shipyards may be required. Regular and reliable attendance is required.

Note : Rotation schedule may vary and is subject to change based on vessel requirements.

In-person applications will be accepted by appointment only.