Job Description
Job Summary
The Bursar Service Representative, under general supervision, accepts monetary transactions in person for payments on accounts or for departmental deposits from the campus community.
Essential Duties and Responsibilities
Maintains custody of cash, checks, and credit/debit card receipts and correctly balances transactions at the end of the day. Ensures handling of accepted monetary transactions is in compliance with established Cash Handling policies and procedures.
Prepares daily cash reconciliations, summary reports, and departmental reports from various systems. Assists Cashiers with research and reconciliation when out of balance at the end of the day.
Submits reports and transactions to Accounting and submits deposit amounts to the University. Audits Petty Cash forms for compliance and compiles requests for reimbursement to the petty cash fund.
Participates in implementing new or updated processes and systems, and testing system update patches.
Manages and maintains the receipt book log for accuracy and accountability. Produces a monthly database spreadsheet to management indicating usage, assignments, and compliance for each receipt book logged.
Trains new and existing staff and student workers on procedures and policies. Counsels and advises staff on procedural issues.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Minimum Requirements
Education – High school diploma.
Experience – Two years of related experience.
Knowledge and Abilities
Knowledge of:
Word processing, spreadsheet, and database applications.
Ability to:
Multitask and work cooperatively with others.
Strong verbal and written communication skills.
Work accurately and quickly in cash and monetary processes.
Licensing / Professional Certification – None.
Physical Requirements – None.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervision of Others
This position generally does not supervise employees.
Other Requirements
Work beyond normal office hours and/or work on weekends may be required.
Position requires on campus, face-to-face interactions.
Position requires maintaining a regular schedule of attendance on campus and in the workplace.
Salary: $14.43/hourly
INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:
Resume
Cover Letter
3 -5 professional references and their full contact information
Unofficial transcripts (if required)
Bursar Service Representative • Laredo, Texas
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