Human Resources Administrator, Time & Scheduling

Join A Team That Changes Lives

For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we're here to create real change - helping people lead meaningful, fulfilling lives. Now, we're looking for passionate team members to join us. Here, your work will change lives - including your own. You'll make an impact every day, find purpose in what you do, and grow in a career that truly matters. At Elwyn, we take care of you while you care for others. We offer : Generous Paid Time Off Comprehensive Medical / Dental / Vision Benefit Packages Earned Wage Access / On-Demand Pay Paid On-the-Job Training Tuition Reimbursement Career Advancement Opportunities and Growth Flexible Schedules Retirement Savings Plan Join us and be a part of something bigger. Apply today.

Job Description

As a member of the Human Resources Systems (HRIS) Team, the HR Systems Administrator for Time & Scheduling Systems is the primary functional and technical support for current and future maintenance, optimization, implementation, reporting, and integrations relating to Elwyn's Time & Attendance and Scheduling Systems, Timeclocks, and corresponding portions within the UKG Workforce Management System and Employee Portal. This position is performed primarily remotely but may require occasional travel to Elwyn locations, typically to headquarters in Media PA, for purposes of training and team meetings.

Essential Duties & Responsibilities

Provide subject matter expertise in optimizing, streamlining, and maintaining system processes within UKG Workforce Management, including pay policies, Advanced Scheduler, HCM Profiles, UDM access, and related components. Oversee system upgrades and implementation to ensure continued functionality, compliance, and business needs. Lead and coordinate time management system initiative across all levels of the organization, acting as a liaison between business operations, HR Systems, and payroll team. Drive process by identifying opportunities to enhance the system, and training as needed, and leveraging time system data to support business needs. Act as Level 2 support for daily payroll inquiries related to time systems and functions, including but not limited to timesheets, accruals, schedules, and overtime. Manage core configuration within UDM and collaborate closely with the Information Technology (IT) team on the installation and ongoing support of devices at various locations. Gather business and operational requirements to support for the configuration of the Advanced Scheduling module. This includes ongoing maintenance and implementing updates to ensure continued compliance with union agreements and DOL regulations. Drive the documentation of cross-functional standard operating procedures (SOPs), policies, procedures, and practices related to the end-to-end time system processes. Coordinate with training support departments on development and delivery of user training for all levels, providing content through multiple methods : job aids, including guides and videos, live training events and guided online tutorials Identify, analyze, and document process flows, system diagrams, and data models for all systems in the time systems group Maintain integrity of time systems by conducting routine audits of data, processes, and user access Configure, assign, and maintain user permissions and security within timekeeping systems; including HCM Profiles. Maintain documentation on each role's access rights to ensure proper controls, compliance and alignment with policies. Lead issue resolution efforts across end-users, peer support groups, technical teams, and vendors. Collaborate closely with system vendors to resolve system-related issues, implement updates, and design and maintain system interfaces to ensure seamless functionality and reliability. Play key role in project efforts including defining project scope, development of workplans and timelines of projects including but not limited to any timekeeping system upgrades, configurations, and integrations with other existing systems Proactively seek ways to stay current on knowledge of systems technology, industry requirements, trends, and skills by taking trainings, maintaining enrollment in HR membership associations or networking with others involved in talent systems administration Support other HR Systems Administrators on projects and processes contingent to time systems Performs other duties as assigned

Qualifications & Skills

Five (5) years' experience working in Human Resources and HR technology, with at least two (2) years experience in time and payroll area Experience in both functional and technical HR roles is preferred Experience with UKG Workforce Management (WFM) required, including timeclock configuration experience. Experience working with Timeclock Attestation Workflows. Ability to provide support, mostly virtual, to a complex workforce with wide range of technical capabilities Experience with Human Services industry or other industry with large and complex regulatory requirements Prior experience with unionized workforces, remote workforces, California timekeeping requirements, federal contract timekeeping and report requirements Demonstrated advanced experience with Microsoft suite including Excel (pivot tables, databases, formulas), MS Word, Outlook, Teams, and PowerPoint Proven track record to find solutions to problems Proven track record for process improvement and efficiency Demonstrates meticulous attention to detail and high level of data accuracy Demonstrated ability to work effectively as part of a team Demonstrated positive attitude which inspires other team members Demonstrated strong time management and organizational skills Ability to work in a fast-paced environment and manage and prioritize multiple, often competing, priorities Must possess excellent customer service skills and written and verbal communication skills, High level of professionalism and ability to work with and interact with company personnel at all levels Must have a valid driver's license and access to personal automobile. Position may require travel (less than 10%) to Elwyn locations within the US Equal Opportunity Employer Elwyn is an Equal Opportunity Employer. Elwyn does not discriminate on the basis of race, color, religion, creed, ancestry, pregnancy status, medical condition, gender, gender identity or expression, genetic information, sexual orientation or identity, age, national origin, citizenship, handicap status, marital or family status, mental or physical disability, perceived disability, military or veteran status, political activities or affiliations, or any other characteristic protected under applicable federal, state or local law, ordinance, or regulation. Elwyn is an Equal Opportunity Employer. EOE AA M / F / Vet / Disability We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.