Administrative Assistant, Fleet Management

Build Your Career. Build America’s Future.

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete.

When you join Vulcan, it’s more than starting an exciting career you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued.

No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way : Doing the right thing, the right way, at the right time .

What You’ll Do :

We are seeking a diligent and detail-oriented Administrative Assistant for our Transportation Compliance and Fleet Management team! The Administrative Assistant for Transportation and Fleet will provide administrative support to the Transportation Compliance and Fleet Management Department, ensuring smooth operations and efficient coordination of tasks.

Day-to-day responsibilities include organizing and tracking records for Fleet Inventory, processing invoices and purchase orders to ensure timely payment, and providing attention to detail and tactical support for Transportation Compliance and Fleet Management Departments.

The ideal candidate will possess strong organizational skills, excellent communication abilities, and proven experience handling multiple tasks simultaneously.

This role is located at our corporate office in Birmingham, AL.

Responsibilities Include (but are not limited to) :

• Assist in maintaining accurate records of fleet inventory, including vehicles, equipment, and parts.
• Assist in the reconciliation of fuel usage for fleet vehicles.
• Process invoices and purchase orders related to transportation and fleet compliance and initiatives, ensuring accuracy and timely payment.
• Maintain electronic and physical filing systems for transportation and fleet-related documents.
• Respond to inquiries from internal staff regarding transportation and fleet-related matters, providing information and assistance as needed.
• Assist in analyzing transportation and fleet data and generating reports on key performance indicators.
• Support transportation and fleet management initiatives to improve efficiency and ensure compliance with company policies.
• Perform general administrative tasks, such as answering phones, scheduling appointments, and ordering office supplies.

Skills You’ll Need :

• High school diploma or equivalent; additional education or training in administrative or related fields preferred.
• Must have previous experience in an administrative position; 3+ years’ experience in an administrative position for fleet management, transportation, or similar industry preferred.
• Strong proficiency in MS Office suite (Word, Excel, PowerPoint, and Outlook) required; familiarity with fleet management software and / or Tableau preferred.
• Excellent organizational and time management skills required, must have the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in record-keeping and data entry.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.
• Ability to work independently with minimal supervision and as part of a team.
• Knowledge of basic automotive maintenance and terminology is a plus.
• Ability to adapt to changing priorities and work in a fast-paced environment.

What You’ll Like About Us :

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.

Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work. What sets us apart is the work we do impact daily lives and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States .

Health Benefits. Medical, Dental, Vision programs, plus much more .

Rest and Relaxation. Personal floating days, and paid holidays.

Prepare for the Future. 401(k) with company match and contribution.

Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.