Accounts Payable Specialist

Job Description

Job Description

Salary : $25-$30 per hour

DB Legal Support is a trusted leader in the legal services industry, providing exceptional operational and administrative support to law firms and legal teams. We are currently seeking a detail-oriented and experienced Accounts Payable Specialist to join our dynamic team. This is an excellent opportunity for a finance professional with a strong understanding of legal accounting practices and a commitment to accuracy, efficiency, and compliance. If you have a background in accounts payable and thrive in a fast-paced, deadline-driven environment, we invite you to apply and support our mission of operational excellence in the legal field.

Position Summary :

As an Accounts Payable Specialist, you will provide essential support to the accounting department by processing vendor payments, maintaining accurate financial records, and ensuring timely and compliant disbursements for case-related and operational expenses. This is a W-2 employee position based on-site in our Redlands, CA office.

Scope of Work and Responsibilities :

• Review, process, and manage vendor invoices and payment requests for legal and operational expenses.
• Verify supporting documentation, confirm expense authorization, and route for proper approval.
• Record financial transactions accurately using QuickBooks or other firm-approved accounting software.
• Process payments related to court filings, expert witnesses, medical records, and case-related disbursements.
• Prepare and maintain accurate reconciliation of accounts payable ledgers, vendor accounts, and trust account (IOLTA) distributions.
• Assist in compiling AP data for internal financial reports, audits, and budget forecasting.
• Ensure compliance with all applicable financial policies, procedures, and tax regulations, including 1099 reporting.
• Collaborate with legal and finance teams to ensure case cost allocations and reimbursements are properly tracked.
• Perform cash management support and assist with daily financial transactions.
• Respond to vendor inquiries in a professional and timely manner.
• Complete additional project-based accounting tasks as assigned.

Required Skills and Abilities :

Preferred Qualifications :

Benefits :

As a W-2 employee, you will be eligible to participate in company-provided benefits, including :

Equal Opportunity Statement :

DB Legal Support provides equal employment opportunities to all employees and applicants and prohibits discrimination or harassment of any kind. We are committed to a workplace free from discrimination based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.