Accounts Payable Specialist

Job Description

Job Description

Summary : The AP Specialist, reporting directly to the Accounts Payable Manager, is primarily responsible for performing the day-to-day AP functions of the company and assisting with any month-end close processes the AP department is responsible to complete.

Essential Duties and Responsibilities

Help promote a culture of respect, professionalism, and collaboration within the AP team and throughout the company, in particular ensuring that the department is presenting itself as a support service to the rest of the business.

• Review all invoices for appropriate documentation and approval
• Perform 3-way-invoice matcing to verify prices and quantities
• Code invoices to the proper G / L accounts
• Research and resolve invoice and vendor account discrepancies
• Reconcile vendor statements as received
• Work with various departments to research and resolve invoices promptly
• Assist with AP related journal entries / reconciliations as needed for month-end
• Assist in processing payment runs
• Assist with audit,banking requests, and year-end 1099 reporting
• Review employee expense reports for proper documentation and coding
• Assist with credit card transactions coding
• Manage the AP inbox and respond to vendor inquiries : invoices – statements – payments
• Ad-hoc Accounts Payable related tasks / projects

Other Duties and Responsibilities

Knowledge, Skills & Abilities :

Work Hours : The work schedule is 5 days a week, 8 hours a day, typically from 8 AM – 5 PM PST. Work hours and shifts are subject to change depending on operating business conditions and needs. The employee may be required to work overtime and on weekends. This role is hybrid and works out of the Irvine office 3 days per week, remote for 2 days per week, subject to change as needed.