Specialist, Payroll

Specialist, Payroll

Richmond, VA, USA Req #17668 Wednesday, April 17, 2024

GENERAL POSITION SUMMARY

This position provides second tier leadership of the payroll function and direct payroll projects from inception to implementation including testing and execution of new pay and tax codes in compliance with multi-state and local withholdings.

This position is responsible for state and local tax research, auditing state and local jurisdictions twice annually. Responsibilities include processes, communications, investigations and corrections needed to ensure weekly payroll processing, auditing the payroll process, verifying and validating salary changes for impacts on pay and entitlement policies.

This position acts as back up to the Head of HR Shared Services for training and daily direction of the Payroll Administrator.

ESSENTIAL FUNCTIONS OF THE POSITION

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to complete each essential function (job duty / requirement) satisfactorily.

Reasonable accommodations will be made to enable qualified individuals with disabilities or sincerely held beliefs, to perform the essential functions.

Contact HR for additional information.

Job Duties and Responsibilities :

• Manage the weekly processing and disbursement of multi-state payroll, including garnishments, benefits and taxes to 1,750+ employees consistent with federal, state and other wage and hour laws
• Audit the processing of new hires, temporary workers, transfers, promotions and terminations to ensure W-4s, payroll balance sheets, YTD earnings, etc.

are accurate and timely

• Provide training and support for Payroll Administrator.
• Ensure that systems support and reflect state / local reciprocity rules for withholding and our current payroll policies, processes and employee base, including wages, benefits, and PTO.
• Register for tax identification numbers as needed
• Respond to state and local tax inquiries timely
• Review Wage and Tax report weekly and clear errors immediately
• Support Head of HR Shared Services on all quarterly and annual tax tasks, which include Nevada Modified tax returns, Delaware tax returns, W2 reconciliations quarterly, and many other year-end tasks.
• Support Accounting with any GL reconciliations.

Additional Requirements :

• Strong understanding of HR, Payroll, Tax and Finance business processes as well as intra and inter-departmental functions and interdependencies
• Demonstrated experience with multi-state payroll and payroll tax
• Knowledge and understanding of all payroll reporting, including providing the payroll reports necessary for Accounting’s general ledger and month-end balancing.
• Results orientation with demonstrated capability of overcoming obstacles and solving problems.
• Sound judgment and confident; possesses the ability to clearly articulate a point of view and communicate effectively with business partners and team.
• Ability to make decisions in a changing environment and anticipate future needs.
• A credible professional with a collaborative style; able to work effectively across all levels and functions of the organization.

A team player and approachable.

• Unquestioned personal and business integrity with the ability to create trusting relationships.
• A high sense of urgency, energy, and passion, with a roll-up-your-sleeves can do winning attitude.

Organizational Competencies :

• Customer Focus Establish and maintain effective customer relationships. Seek to understand customer needs and deliver solutions that meet customer expectations.
• Accountability Follow through on commitments. Take personal responsibility for decisions, actions, and failures.
• Collaboration Cooperate with others to achieve shared objectives and get work done. Consider interests of others as well as one’s own.
• Instill Trust Show consistency in word and action. Treat others with respect. Operate with honesty and integrity.
• Business Insight Applies knowledge of business and marketplace to advance company goals.
• Plans and Aligns Plans and prioritizes work to meet commitments aligned with company goals.
• Attracts and Develops Talent Attracts and selects the best talent to meet current and future business needs.
• Situational Adaptability Adapts approach and demeanor in real time to match the shifting demands of different situations.
• Change Management Adaptable to a fast paced, shifting work environment; willing to remain flexible to accommodate changing business conditions, work requirements, customer and scheduling needs.
• Detail Oriented Attention to detail, ability to focus on the project or task at hand, adherence to Company policies and requirements while consistently delivering error free results.

Physical Demands

Lifting / Carrying Requirements

Standing

10 lbs. or less

Walking

11 20 lbs.

Sitting

21 50 lbs.

Hand / Finger Dexterity

51 80 lbs.

Reach - Outward

Over 80 lbs.

Reach Above Shoulder

Push / Pull Requirements

Climb Ladder Use

10 lbs. or less

Crawl

11 15 lbs.

Squat or Kneel

16 40 lbs.

Bend

41 80 lbs.

Twist

Over 80 lbs.

N (Not Applicable)

Activity is rarely required or is not applicable to this occupation.

O (Occasionally)

Required up to 33% of the time (0 to 2 ½ hours / day)

F (Frequently)

Required between 33% to 50% of the time (2 ½ to 4 hours / day)

C (Constantly)

Required more than 50% of the time (more than 4 hours per day)

Other Physical Requirements :

• Vision (Near, Distance, Color, Peripheral, Depth Perception)
• Ability to effectively communicate with others; ability to speak, understand and write English required

POSITION QUALIFICATIONS

Education :

• Bachelor’s degree in Human Resources, Business, Finance, or other related field, preferred.
• Certified Payroll Professional (CPP) preferred.

Related Experience, Qualifications and / or Certifications :

• 8+ years related payroll and tax experience in a multi-site organization with specialized knowledge of payroll, benefits and financial systems.
• Demonstrated experience and knowledge of SaaS payroll systems and vendor management.
• Demonstrated expertise with multistate payroll taxes at federal, state and local levels.

Computer Skills / Special Equipment Knowledge :

• Thorough knowledge of Microsoft Office suite - Excel, Word, PowerPoint is required.
• Thorough knowledge with HRIS and Payroll systems, preferably Ceridian Dayforce
1 day ago