Executive Assistant

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer, as well as to the Chief Operating Officer and Chief Financial Officer. This role requires strong judgment, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as the primary point of contact for internal and external stakeholders on matters related to executive leadership, serves as liaison to the Board of Directors, and supports key organizational initiatives and special projects.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the CEO, including managing an active calendar of appointments, coordinating travel, preparing meeting materials, and handling confidential correspondence.
• Ensure the CEO’s time is optimized by serving as a “gatekeeper,” prioritizing inquiries and requests while exercising sound judgment and professionalism.
• Prepare, review, and edit correspondence, reports, and presentations, often of a sensitive or confidential nature.
• Research, prioritize, and follow up on issues and concerns addressed to executive leadership, determining the appropriate course of action or response.
• Maintain a proactive approach to anticipating needs, resolving issues, and ensuring timely follow-through on projects and deadlines.
• Coordinate and track special projects and initiatives assigned by the CEO or CFO, ensuring timely and successful completion.

Board & Governance Support

Financial & Development Support

Cross-Functional Coordination

Qualifications

Education and Experience

Skills and Abilities

Physical Requirements

This position primarily involves sedentary work, including extended periods of sitting and computer use. The employee must be able to occasionally lift up to 25 pounds and perform general office tasks. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Core Competencies

Equal Opportunity Employer

Hanley Foundation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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