Administrative Coordinator - Business Operations Support

Administrative Coordinator - Business Operations Support

Location : Washington, D.C.

Compensation : $58,000 - $72,500 / year

Employment Type : Full-Time, Direct Hire

About the Opportunity

HireNow Staffing is representing a prestigious law firm seeking an Administrative Coordinator to support the Managing Director of Business Operations in its Washington, D.C. office. This is not a clerical role it's a high-visibility, analytical support position designed for someone who is comfortable handling sensitive information, building advanced Excel reports, and supporting leadership across travel, real estate, and facilities initiatives.

The ideal candidate is a career-focused professional with experience in law, consulting, banking, or professional services who thrives in a fast-paced environment and is looking for long-term growth.

Key Responsibilities

Partner with the Managing Director of Business Operations and department leadership to provide administrative and analytical support.

Support the Travel and Real Estate / Facilities teams by coordinating schedules, managing the travel inbox, and ensuring responsive service to stakeholders.

Build and maintain advanced spreadsheets, Gantt charts, and data visualizations to support strategic decision-making.

Prepare presentations and reports for senior leadership, ensuring accuracy, clarity, and professional quality.

Maintain and update departmental policies, databases, and files to support firmwide operations.

Organize meetings, events, and calendars across multiple departments and offices.

Handle confidential information with discretion while balancing multiple initiatives simultaneously.

Take on additional projects and responsibilities as required, often with short turnaround times.

Required Proficiencies

Advanced Excel expertise : ability to design, build, and maintain complex reports, charts, and Gantt charts.

Proficiency in PowerPoint : developing professional-quality presentations for senior executives.

Strong skills in Word, Outlook, and web-based conferencing tools .

Demonstrated ability to manage confidential and sensitive information with professionalism.

Excellent communication, organization, and writing skills ; proven ability to support multiple priorities with accuracy.

Preferred Qualifications Strongly Emphasized

Bachelor's degree (Associates required; bachelor's strongly preferred).

3-7 years of experience in a professional services setting such as a law firm, accounting firm, financial institution, or consulting practice.

Demonstrated career stability and longevity  showing a proven track record of commitment and growth in previous roles.

Experience supporting business operations, travel, or facilities functions is highly valued.

Why This Role Stands Out

This is a career-track opportunity to work directly with senior leadership in one of the most respected firms in the industry. It's not about data entry or routine clerical work it's about owning critical support functions that impact operations across the organization. Candidates who bring both technical skills (Excel / PowerPoint) and professional polish (confidentiality, discretion, communication) will stand out and earn interviews.

https : / / www.careers-page.com / hirenow-staffing-inc / job / W3XY4W66