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Administrative Coordinator, Business
Administrative Coordinator, BusinessScimaxconsulting • Washington D.C., District of Columbia, United States
Administrative Coordinator, Business

Administrative Coordinator, Business

Scimaxconsulting • Washington D.C., District of Columbia, United States
4 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Our client, an Am Law 100 firm, has an immediate opening for an Administrative Coordinator to support the Managing Director of Business Operations in the Washington, DC office. This role provides administrative, organizational, and analytical support to Business Operations leadership, including the Director of Travel and Director of Real Estate, in support of Firmwide initiatives and projects.

Job Description :

Please note this is not a clerical position.

  • They are seeking candidates with strong Excel skills who are able to create spreadsheets and gant charts, etc. They will also be assisting their travel and real estate / facilities teams with various projects.

Key Responsibilities :

  • Provide administrative and organizational support for operations, real estate / facilities, and travel departments.
  • Assist with managing the travel inbox : responding to inquiries, preparing reports, and ensuring excellent service to firm travellers.
  • Prepare and maintain reports, spreadsheets, and presentations, including building complex charts and data visualizations in Excel and PowerPoint.
  • Coordinate scheduling of meetings and events; manage calendars and related logistics.
  • Maintain accurate files, spreadsheets, and databases; generate high-quality reports for senior leadership.
  • Assist with updating department policies, procedures, and systems.
  • Handle confidential and sensitive information with discretion.
  • Support multiple initiatives and projects simultaneously across business operations.
  • Collaborate with cross-functional teams across firm offices.
  • Work beyond scheduled hours as required and handle additional projects as assigned.

    • Required Proficiencies :

  • Intermediate-to-advanced Excel skills with the ability to build complex reports, charts, and spreadsheets.
  • Proficiency in MS PowerPoint with experience preparing professional presentations.
  • Strong skills in MS Word, Outlook, and web-based conferencing applications.
  • Ability to manage confidential and sensitive information with discretion.
  • Excellent communication, writing, and organizational skills; detail-oriented and resourceful.

    • Qualifications :

  • Associate's degree required; Bachelor's degree preferred.
  • 3 to 7 years of experience within a law firm, professional services, accounting, or banking.
  • Demonstrated longevity and consistency in prior roles.
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    Administrative Coordinator • Washington D.C., District of Columbia, United States

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