Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a highly experienced Accounts Payable (AP) Specialist with 3+ years of hands-on experience in managing high-volume AP transactions, performing three-way matching, vendor management, troubleshooting issues, and working within multiple Accounting platforms and systems. This role requires a detail-oriented and proactive professional who can efficiently execute AP processes while contributing to ad-hoc projects and process improvements.

Key Responsibilities :

• Manage the full-cycle accounts payable process, including invoice entry, coding, and payment processing.
• Ensure accuracy and timeliness of payments in alignment with company policies and procedures.
• Perform detailed three-way matching of purchase orders, invoices, and receiving reports to confirm accuracy and resolve discrepancies.
• Facilitate vendor onboarding and maintain vendor database within the ERP system.
• Communicate effectively with vendors to address payment inquiries, discrepancies, or troubleshooting issues.
• Investigate and resolve payment discrepancies, delays, and other AP-related issues in conjunction with cross-functional teams.
• Research and resolve aging accounts payable items while providing comprehensive recommendations to management.
• Process a high volume of invoices and payments efficiently, ensuring high data accuracy and compliance with controls.
• Leverage advanced functionality of large ERP systems to manage AP workflows and reporting.
• Identify opportunities for process optimization and system enhancements within ERP.
• Contribute to special projects and initiatives, such as AP automation, implementing process improvements, or assisting during audits.
• Prepare AP-related analysis and reports as required by management.

Requirements : Experience :

A minimum of 3+ years of experience in Accounts Payable, ideally in a large corporate environment managing high-volume transactions.

Demonstrated expertise in three-way matching is required.

Technical Skills :

Proficiency in a large ERP system such as SAP, Oracle, Workday, or similar.

Intermediate-advanced MS Excel skills (pivot tables, VLOOKUPs).

Skills and Attributes :

Strong analytical and problem-solving skills, with the ability to troubleshoot AP issues independently.

High attention to detail and accuracy in data entry and reporting.

Solid communication skills, able to work collaboratively across departments and with external vendors.

Organizational ability to manage multiple priorities in a deadline-driven environment.

Education :

Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred, but equivalent work experience will be strongly considered.

Work Environment :

Collaborative team-oriented setting focused on process efficiency and innovation.

Opportunities for professional growth and exposure to large-scale AP operations.