Payroll Administrator

Job Description

Position Overview : The Payroll Administrator is responsible for preparing and processing SAHA’s bi-weekly payroll including two entities and over seventy properties within the Bay Area. In addition, this position prepares and uploads payroll and benefit entries into SAHA’s accounting software and is responsible for procuring a variety of reports on both a monthly and as needed basis.

Location : this position will work at SAHA's Corporate Main Office in Berkeley. It offers a hybrid work schedule with up to 2 days remote. Additional flexibility may be offered after 6-12 months.

Benefits / Perks : SAHA is proud to offer employees a comprehensive benefits package including robust medical, dental, and vision plans, fully-vested 401(k) retirement plans, flexible savings accounts (FSA), family planning assistance, mental health support, life & LTD insurance, commuter benefits, and 14 annual paid company holidays.

About SAHA : Satellite Affordable Housing Associates (SAHA) is a nonprofit housing development organization with over 50 years of experience throughout the Bay Area for low-income families, seniors, and people with special needs, including those experiencing homelessness. SAHA begins from the idea that every person a home; our work is inspired by our commitment to create a more just society that promotes the health, security, and personal development of all people regardless of their financial means.

Primary duties and responsibilities include but are not limited to the following :

Payroll Administration & Processing

• Processes Personnel Action Forms (PAFs) in Paycom for payroll and HR data changes.
• Performs bi-weekly audits of PAFs and Paycom data to ensure accuracy.
• Administers wage garnishments; includes setting up garnishments in Paycom, notifying staff, and monitoring deduction activity and payments to agencies.
• Prepares manual live checks as needed.
• Reviews bi-weekly timesheets and supports employees and supervisors to ensure accuracy and compliance with all policies, procedures, and labor laws. Includes working directly with staff and making corrections, providing training, and coordinating with other HR staff to facilitate follow-up for those not adhering to policies and procedures.
• Prepares all aspects of bi-weekly payroll including additional earnings and benefit deduction adjustments as needed.
• Processes bi-weekly payroll; includes reviewing and making corrections prior to the HR Associate Director’s second level review.

Accounting Entries & Reporting

Compliance & Other

Position Requirements / Qualifications

To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Educations & Experience Requirements

Skills, Knowledge & Abilities Requirements

Certificates & Licenses

Mathematical Skills

Physical Demands

Compensation Range :

Work Environment

This job is mainly conducted in an open office environment where noise and temperature variations are minimal. Must be able to work in a stressful work environment and work under time demands.

This job description is not inclusive of all responsibilities, skills, requirements, efforts or working conditions associated with this position. While this job description is intended to be an accurate reflection of the current position, management reserves the right to modify the position or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.

Satellite Affordable Housing Associates is an Equal Opportunity Employer.