Accounts Payable Specialist

Job Title : Hybrid Accounts Payable Specialist

Job Description

The Accounts Payable Specialist will be responsible for specific tasks, projects, and activities within Accounts Payable and Procurement. This role is ideal for someone with a keen eye for detail and a knack for problem-solving in a dynamic environment.

Responsibilities

Utilize OCR and ERP Systems to review and process invoices.

Assist with vendor set-up in ERP System.

Assist with weekly settlement runs, analyzing and reviewing for accuracy.

Review invoice paperwork in detail to ensure appropriate documentation is submitted for approval prior to payment.

Monitor and respond to AP group emails in a timely manner.

Assist in internal and external audit activities, gathering information and preparing responses to auditors.

Assist with ad-hoc projects as assigned.

Build and maintain positive internal and external relationships while researching and resolving invoicing issues.

Prioritize and organize tasks; manage multiple tasks effectively and meet deadlines.

Perform other tasks and assignments as needed.

Assist with day-to-day Procurement activities.

Communicate regularly with suppliers and internal / external customers for inquiries and account reconciliations.

Ensure compliance with company policies while carrying out daily processes to ensure accuracy and timeliness.

Essential Skills

Experience with ERP AP systems such as Workday.

Proficiency in Microsoft Excel.

Resilience and a personal interest in continuous improvement.

Superior attention to detail.

Great communication skills.

General computer proficiency.

Team player who can also work independently.

Additional Skills & Qualifications

Associate degree preferred; or 2 years' experience in a business environment.

1-2 years of experience in Accounts Payable.

Work Environment

The work setting is hybrid, requiring 1-2 days in the office with flexibility as the schedule may change. Working hours are Monday to Friday from 8 : 30 am to 5 : 30 pm with a 1-hour lunch break.

Job Type & Location

This is a Contract to Hire position based out of Bronx, NY.

Pay and Benefits

The pay range for this position is $20.00 - $28.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Bronx,NY.

Application Deadline

This position is anticipated to close on Nov 17, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.