Document Management Readiness PgM Support

Document Management Readiness PgM Support

San Fransisco (90% remote, 10% San Fran)

This is a crucial role ensuring the timely and accurate delivery of documentation in compliance with our Plan of Record (POR) readiness efforts. This is the update to the previous PMO role description that our consultant is now working.

Role Summary

The selected candidate will work closely with our Readiness Technical Project Manager (TPM) to support document management, facilitate collaboration, and provide overflow support within our EDMS system. This role's primary responsibility is to assure that required documentation is accurate, delivered to the right team, and at the right time to support "Plan of Record" (POR) readiness efforts as designated by the Readiness TPM.

Key Focus Areas :

• Document Management and Tracking : Support the Readiness TPM and internal teams with document intake, tracking, stakeholder coordination, review, and approvals.
• Overflow Support : Provide overflow support for new document intake, existing document updates, metadata alterations, and dissemination support within the EDMS system and other established readiness team tools.
• Testing and Feedback : Assist with testing of internal readiness tools prior to customer launch and provide feedback on the tool, changes, and related processes.

Responsibilities

Delivery & Dissemination : Provide cross functional support for internally developed document readiness processes and tools with a focus on delivery and dissemination of documents associated with a given "Plan of Record"

Overflow Support : Provide POR readiness dissemination quality checks and maintenance as requested.

The details for these tasks include (but are not limited to) :

Document Migration & Update processes (singular and bulk)

Perform requirements gathering

Custom Disseminations

Perform requirements gathering

TPM Support : Supports project TPM in development of new process development, project development in Asana, trainings and documentation management

Qualifications

Key Skills