Legal Assistant (Patent Prosecution)

Legal Assistant (Patent Prosecution)

US-WI-Milwaukee

ID

2025-3384

Category

Administrative / Clerical

Type

Regular Full-Time

FLSA Status

Non-Exempt

Scheduled Hours

40

Workplace

Hybrid

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

We are seeking an Assistant (Intellectual Property) to provide executive legal assistance to attorneys and / or paraprofessionals in the daily operation of the Intellectual Property law department by providing quality work product for clients. In this role, you will assist the department in US and foreign patent prosecution filings by fulfilling executive assistant duties and the performance of complex secretarial and clerical tasks to produce documents and meet requirements of the patent prosecution process, using the firm standard word processing and other applicable software.

Responsibilities

Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including : meeting planning and coordination, client communication, and scheduling, etc.

• Draft and complete documents / paperwork supporting patent prosecution by accurately and promptly completing necessary forms, documentation and other administrative tasks
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar, contacts and daily docket to ensure that deadlines are met
• Create, organize and maintain client files, follow up on pending matters
• Set up meetings as requested, ensuring all required materials are organized in advance and greet clients / guests as necessary
• Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately
• Open new client and client-matters, communicate relevant bar dates, priority information, working attorney and paralegal information to Docketing
• Create and update FLIP Form Data Record
• Assist with preparation of shell documents and edit the following documents for filing : new applications, amendments & responses and other USPTO filing documents

Qualifications

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors : education, experience, geographic market, and internal pay equity at Foley.

Foley & Lardner LLP is a top ranked law firm with offices throughout the United States and abroad. At Foley we strive to remain true to our core values- our clients, integrity, our people, citizenship, diversity, trust & respect, stewardship & accountability and professional satisfaction. As a result, we offer the highest quality legal counsel to our clients, as well as outstanding professional opportunities for our employees.

Foley employees enjoy a comfortable, yet professional work environment, exceptional benefit package, state-of-the-art technology, work / life balance, great working relationships and much more.

We invite you to consider a career with Foley.