Legal, Administrative Assistant, Dallas

Administrative Assistant

Legal is seeking a highly motivated Administrative Assistant. This role is to support teams consisting of Managing Directors, VPs, and Associates. Previous experience in supporting senior executives and managing complex calendars is a must as well as the ability to work well under pressure in a busy and dynamic environment.

Job Summary & Responsibilities

General administrative support (covering phones, maintaining files, distributing mail, scheduling meetings, coordinating travel arrangements, etc.)

Provides administrative support in a complex team environment to a group of VPs and Managing Directors

Coordinates senior-level internal / external meetings and conference calls for the team

Maintains detailed calendars and related logistics for the team

Handles a high volume of phone calls and interacts with senior level business leaders in a professional and effective manner

Prepares and processes travel and expense reports in a timely manner

Creates slide decks and various reports related to the operation of our Legal teams in Dallas and Richardson

Performs other tasks, including but not limited to, preparing correspondence and other communications, file organization, archiving

Handles several legal-specific administrative duties, including but not limited to, legal engagements, legal matter creation, and outside counsel invoices

Assists attorneys with the creation of recurring legal documents and contracts

Assists our COO team members as it pertains to various divisional programs and initiatives, such as our summer intern program, our committees and our social networking events

Maintains understanding of firm policies and learns how to use key tools and applications (e.g., expense, document management and vendor management systems)

Arranges internal and client meetings - booking of conference rooms, registering guests, ensuring materials organized

Creates documents (i.e., PowerPoint presentations, Excel spreadsheets, etc.)

Acts as the main point of contact for administrative queries for the department

Assists with catering requests as needed to support internal and external meetings for the department

Necessary Qualifications

Minimum 2+ years' experience as an Administrative Assistant in a law firm, accounting firm, consulting firm, banking or corporate environment

Excellent interpersonal and communication skills

Organized, efficient, detail-oriented, and highly motivated

Ability to solve problems quickly and efficiently

Knowledge of general business, corporate and government cultures

Ability to handle highly sensitive, confidential and non-routine information

Comfortable working with people at all organizational levels

Maintains a positive attitude and has the ability to prioritize and remain flexible as priorities change

Must have excellent judgment; be an independent thinker and resourceful

Team player with a positive attitude

Highest degree of integrity, professionalism, diplomacy and discretion required

Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Skills / Experience

Previous experience in a relevant role, i.e. as an assistant supporting at senior management / managing director level, preferably within the financial services or legal industry

Extensive working knowledge of Microsoft Office including Outlook and PowerPoint and Excel skills

Team player with a positive attitude

Ability to communicate clearly, concisely and confidently

Strong attention to detail

Strong organizational skills

Proactivity

ability to take initiative, follow up where necessary without prompting and seek clarification when needed

Discretion

ability to handle sensitive matters confidentially at all times

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com / careers.

We're committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more : https : / / www.goldmansachs.com / careers / footer / disability-statement.html

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.