Administrative Assistant (1)

Job Description

Job Description

We are looking for a skilled Administrative Assistant to join our team in Buffalo, New York. In this long-term contract position, you will play a vital role in ensuring the smooth operation of office activities, assisting with detailed correspondence, and maintaining organizational systems. If you excel in multitasking and have a keen eye for detail, we encourage you to apply.

Responsibilities :

• Manage incoming mail by sorting and distributing it efficiently.
• Draft responses to incoming correspondence and review outgoing communications for accuracy.
• Coordinate and schedule meetings and travel arrangements for staff.
• Organize and maintain both physical and electronic filing systems.
• Serve as the primary liaison between staff, employees, and the public to facilitate information flow.
• Utilize Microsoft Office tools to create reports, correspondence, and other essential documents.
• Perform scanning and save documents in electronic formats as required.
• Enter data accurately into Microsoft Access, Excel, and Word documents.
• Operate office equipment, such as scanners and fax machines, with proficiency.
• Take on additional tasks as needed to support office operations.
• Proficiency in Microsoft Office Suite, including Word, Excel, Access, and PowerPoint.
• Strong verbal communication skills to interact effectively with team members and the public.
• Excellent organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize them effectively within daily schedules.
• Demonstrated ability to work independently with minimal supervision.
• Previous experience with medical conduct processes is a plus.
• Familiarity with data entry and electronic document management systems.
• Skilled in operating office equipment and maintaining filing systems.