Administrative Assistant-Finance

Administrative Assistant

Join a rapidly expanding healthcare organization dedicated to providing exceptional senior care! Under the guidance of an experienced CEO, you'll have the unique opportunity to support multiple affiliated companies all focused on improving the lives of older adults through compassionate, high-quality care and advanced rehabilitation programs. In this key role, you'll provide comprehensive administrative support to the CEO-handling daily accounting, financial recordkeeping, bill payments, data entry, and communications-while ensuring seamless office operations. You'll also serve as the main point of contact for external accountants, playing an essential role in the organization's continued growth and success.

Responsibilities

• Maintain accurate daily accounting records, ensuring all financial transactions are properly documented.
• Transition financial data from Quicken to QuickBooks, ensuring data integrity and consistency.
• Enter all credit card transactions into the accounting ledger in a timely and accurate manner.
• Perform monthly ledger closeouts, reconciling accounts and preparing financial summaries.
• Manage the payment of company bills, ensuring timely and accurate disbursements.
• Record all bill payments in the accounting ledger and ensure supporting documentation is filed appropriately and accurately.
• Serve as the primary liaison with external accountants, providing necessary financial records and documentation as requested.
• Open and sort all incoming mail daily, ensuring timely distribution and response.
• Monitor and respond to all incoming communications, including emails, voicemails, and text messages, in a professional and prompt manner.
• Maintain organized and up-to-date physical and digital filing systems for financial and administrative documents.

Qualifications / Skills

Physical Demands

In addition to a positive work environment, we offer a competitive salary and benefits package, including Medical / Dental / Vision and Life insurance, Paid Time Off, and 401K for full time employees.