Executive Assistant (Direct Hire)

Job Description

Job Description

Pay : $85,000 - $100,000 / year (based on experience) + an excellent benefits package

Overview : Our client in the financial services industry, independent life insurance, is seeking a high-level Executive Assistant to support a Principal at their Greenwood Village office location. The Executive Assistant will be support a very busy Principal in scheduling meetings, managing a high volume Outlook inbox and calendar, coordinating travel arrangements, communicating with affluent clients in a professional and timely manner, supporting other Principals or Directors as needed, working as a team with other Executive Assistants and Office Managers as their back-up, and more! Someone successful in the Executive Assistant position will have strong organizational and communication skills.

Schedule : Monday - Friday 8 : 30 AM - 5 : 00 PM, 3-days a week in office (Tuesday, Thursday, and 1 other day)

Duties :

• Calendar management in Microsoft Outlook
• Scheduling internal and external meetings (both in-person and virtual via Zoom or Teams)
• Updating and managing schedule lists, contact lists, and task lists
• Coordinating and managing travel itinerary (domestic and international)
• Entering and maintaining detailed client information into CRM database system
• Developing strong familiarity with clients, carriers, etc.
• Screening incoming phone calls and exercising judgement on transferring calls, taking messages, or getting the caller to the appropriate party
• Drafting emails, letter, memos, etc. on the Principal's behalf
• Taking an active interest in the Principal's activities with the ability to anticipate needs and be proactive with deliverables
• Supporting the Office Manager as needed as a back-up and other Executive Assistant's in other office locations as necessary
• Other tasks and duties as assigned

Requirements :

J. Kent Staffing is an Equal Opportunity Employer.