PAYROLL TECHNICIAN II (Payroll Department)

About the Employer

The Elk Grove Unified School District (EGUSD) is the fourth-largest school district in California located in southern Sacramento County. EGUSD covers 320 square miles and includes 68 schools : 43 elementary schools, nine middle schools, nine high schools, five alternative education schools, an adult school, one charter school and a virtual academy. Offering a multitude of educational programs, including over 60 career-themed academies and pathways within 13 industry sectors, we prepare our students for college and career by supporting them with the means to be creative problem solvers; self-aware, self-reliant, and self-disciplined; technically literate; effective communicators and collaborators; and engaged in the community as individuals with integrity. We integrate rigorous academics with career-based learning and real world workplace experiences and ensure that Every Student is Learning, in Every Classroom, in Every Subject, Every Day to Prepare College, Career and Life Ready Graduates.

Job Summary

The Payroll Department handles a range of services for the employees of the Elk Grove Unified School District. This page offers information and forms to employees related to their payroll.

Job Description / Essential Elements :

ELK GROVE UNIFIED SCHOOL DISTRICT

CLASS TITLE : PAYROLL TECHNICIAN II

BASIC FUNCTION :

Under the direction of the Manager-Compensation and Benefits perform technical accounting work in the preparation, processing, verification and maintenance of payroll and related records for District certificated and classified personnel.

DISTINGUISHING CHARACTERISTICS :

Payroll Technician II's are assigned more complex payroll functions. Payroll Technician I performs a variety of specialized accounting duties in area of processing payroll and related records for assigned payrolls.

ESSENTIAL FUNCTIONS :

Coordinate benefit programs such as deferred compensation, tax shelters, health insurance, FMLA and COBRA by maintaining employee records including enrollments, input to payroll system and related worksheets, monitoring for continued eligibility, reconciliation and preparation of payments to vendors.

Balance and reconcile monthly payroll reports pertaining to health insurance, retirement, unemployment insurance and other deductions such as STRS, PERS and others.

Communicate with District active and retired employees and various governmental and insurance agencies regarding payroll and employee deductions, and related record-keeping requirements, standards and procedures.

Prepare employee benefit packages and conduct employee benefits orientation.

Provide quality customer service in assisting employees with payroll issues.

Organize, prepare and maintain payroll record information for certificated and classified personnel.

Review and verify coding and input data for regular and variable payrolls; audit payroll information for accuracy.

Maintain voluntary deduction files to include computation, input, verification and balancing to the payroll register.

Audit and input employee W4, DE4, W5 and other forms.

Distribute payroll warrants and W2 forms.

Generate and audit salaries for classified and certificated personnel.

Perform related duties as assigned.

DEMONSTRATED KNOWLEDGE AND ABILITIES :

KNOWLEDGE OF :

Principles and techniques involved in payroll preparation, monitoring and control.

Practices and procedures of payroll record-keeping and filing.

Tax withholding, voluntary deductions, garnishments and fringe benefits.

Modern office practices, procedures and equipment.

Applicable sections of State Education Code and other applicable laws.

Interpersonal skills using tact, patience and courtesy.

Telephone techniques and etiquette.

Operation of a computer terminal and other office equipment.

ABILITY TO :

Perform responsible payroll record-keeping duties.

Balance and reconcile payroll reports.

Coordinate employee benefits programs.

Learn to interpret, apply and explain rules, regulations, policies and procedures.

Process payroll and related records for assigned payrolls.

Add, subtract, multiply and divide quickly and accurately.

Understand and follow oral and written directions.

Establish and maintain cooperative and effective working relationships with others.

Meet schedules and time lines.

Maintain confidentiality of sensitive and privileged information.

Communicate effectively both orally and in writing.

Complete work with many interruptions.

Type at a minimum of 35 words per minute from clear copy.

Maintain records and prepare reports.

Operate a computer and standard office equipment.

Maintain consistent, punctual and regular attendance.

Move hands and fingers to operate a computer keyboard.

See to read a variety of materials.

Hear and speak to exchange information in person and on the telephone.

Sit for extended periods of time.

EDUCATION AND EXPERIENCE REQUIRED :

Any combination equivalent to : graduation from high school supplemented by 9 college-level units and three years experience in payroll or benefits.

WORKING CONDITIONS : ENVIRONMENT :

Office environment.

Constant interruptions.

Requirements / Qualifications

• Letter of Introduction (Letter must be signed.)
• Letter(s) of Recommendation (Two (2) Letter of Recommendation no more than 6 months old. Letters must be signed.)
• Resume
• Typing Certificate (Must attach a certificate verifying typing speed of 35 (net) words per minute on a 5 minute timed test at the time the application is submitted.)

Comments and Other Information

Nondiscrimination Statement : The Elk Grove Unified School District (District) is committed to providing equal opportunity for all individuals in District programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints concerning student against student incidents, please contact : Jenifer Avey, Assistant Superintendent, PreK-6 Education / Title IX Coordinator - 9510 Elk Grove Florin Road, Elk Grove, CA 95624, (916) 686-7795 x 67125 |?TitlelX@egusd.net?or Chad Sweitzer, Assistant Superintendent, Secondary Education / Title IX Coordinator - 9510 Elk Grove Florin Road, Elk Grove, CA 95624, (916) 686-7795 x 67118 |?TitlelX@egusd.net. For questions or complaints concerning employees, please contact : Elena Duenas, HR Compliance Coordinator / Title IX Coordinator - 9510 Elk Grove Florin Road, Elk Grove, CA 95624 | (916) 686-7795 x 67149 |?HRCompliance@egusd.net?or?TitleIX@egusd.net. For questions or complaints concerning Section 504, please contact : Amreek Singh, Executive Director, School Supports / 504 Coordinator - 9510 Elk Grove Florin Road, Elk Grove, CA 95624, (916) 686-7568 x 67194 |?amrsingh@egusd.net.?For questions or complaints concerning facilities, please contact : Robert Teresi, Risk Manager - 9510 Elk Grove Florin Road, Elk Grove, CA 95624 | (916) 686-7775 |?rteresii@egusd.net.?For questions or complaints concerning educational equity, please contact : Cory Jones, Director of Educational Equity - 9384 Elk Grove Florin Road, Elk Grove, CA 95624 | (916) 831-2041 |?cmjones@egusd.net.