Manager, Payroll Tax

About Us

HEI manages an unparalleled portfolio of leading full-service branded hotels and luxury and lifestyle independent hotels across the U.S. We are the acknowledged experts on upper-upscale, luxury, and premium select-serve hotels in urban, super-suburban, and destination locations. At HEI, we recognize that our enormous success is solely the result of our greatest asset : Our People. Where people work is a choice. Against that choice, our greatest obligation is to ensure day in and day out that our associates have the compensation and benefits they deserve and industry leading tools, training and support that they need to excel. At HEI, simply said, we honor the privilege of our associates choosing us by investing in and making them more valuable.

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!

We value U.S. military experience and invite all qualified military candidates to apply.

Overview

The Payroll Tax Manager will oversee and manage the successful weekly / biweekly processing of several multi-state payrolls. Provides support and training on payroll software and time keeping systems to property teams. Ensure Payroll taxes and amendments are properly set up and filed on a timely basis.

Essential Duties and Responsibilities

Collaborate with Payroll, HR, Finance, and external vendors to ensure accurate payroll tax reporting, payments and allocations.

Ensure compliance with federal, state, and local payroll tax regulations across all jurisdictions. Including : Setup and Registration.

Ensure Payroll taxes and amendments are properly set up and filed on a timely basis.

Oversee quarterly and annual payroll tax filings, including balancing and reconciliation of returns.

Manage payroll tax audits and respond to inquiries from agencies as requested.

Monitor legislative changes that impact payroll tax and communicate implications to leadership.

Maintain accurate records of payroll tax liabilities, deposits, and adjustments

Performs Ad hoc reporting such as 8027 reports and EEOC reports

Assists properties teams with PTO reconciliations and garnishment processing.

Ensure weekly / bi-weekly payrolls are processed accurately and timely

Train and assist properties with the payroll process and weekly approvals.

Process off cycle checks, reversals and voids

Audits and reconciles payroll data

Perform any other job related duties as assigned

Qualifications and Skills :

Education and Experience

Bachelor's degree is in a related field is preferred.

Minimum of 2 years' experience in related field.

Experience with tax agencies (set up and amendments), W2 processing, 401K, garnishments, health care deductions and PTO accruals.

Workday, OneSource Virtual (OSV) & hospitality experience preferred.

Knowledge, Skills and Abilities

Knowledge of Federal and State wage & hour and federal, State and Local Tax laws.

Proficient skills in Microsoft Word, PowerPoint and Excel.

Self-driven with a high level of attention to detail. Able to set priorities, plan and organize.

Ability to be flexible and handle multiple tasks simultaneously.

Ability to work effectively under time constraints and deadlines.

Sharp analytical skills with the ability to identify "why"

Ability to work well with others and be a team player.

Ability / willingness to learn new material.

Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Compensation

Salary Range : $105,000.00 - $120,000.00 Annually Tipped / Service Charge Eligible? No Discretionary Performance Bonus Eligible? Yes

Benefits

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!

For your physical and mental wellness we offer competitive Medical and Dentalprograms through Anthem Blue Cross Blue Shield as well asVision insurance programsthrough EyeMed.Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off.HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.