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Office Administrator
Office AdministratorBurnett Specialists • Houston, TX, US
Office Administrator

Office Administrator

Burnett Specialists • Houston, TX, US
17 days ago
Job type
  • Full-time
Job description

Office Administrator

We're seeking an experienced Office Administrator to join a reputable law firm in Downtown Houston. This role requires a dynamic professional who can wear many hatsoverseeing HR, accounting, recruiting, and firm operations. The ideal candidate will bring strong law firm experience, leadership ability, and a hands-on approach to managing people, processes, and systems.

Position : Office Administrator

Location : Downtown Houston

Salary : $100,000 $120,000 + Bonus

Benefits :

  • 4 weeks PTO in the first year
  • 401(k) with 6% employer match (after one year)
  • 100% employer-paid medical insurance
  • Paid parking

Experience Required :

Minimum 4 years of law firm experience

Key Responsibilities :

  • Perform all accounting functions : financial statements, month-end / year-end, bank reconciliations, accounts payable, accounts receivable, point of contact for bank representatives and compliance requirements, money management, other productivity, and financial reporting
  • All aspects of payroll
  • Mentor, provide training to and supervise staff, and perform yearly evaluations
  • Develop working relationships with vendors and negotiate contracts
  • Professional liability and commercial insurance review and renewals
  • Evaluate the need for and purchase software and equipment
  • Evaluate and research equipment lease renewals
  • Make recommendations for and manage medical insurance, long-term disability, life insurance plans, and voluntary insurance plans
  • 401(k) plan management
  • Communicate benefit plans with new hires and benefit plan changes to existing employees
  • Seek applicants, conduct initial interviews, the hiring process, salary recommendations, and terminations
  • Coordinate and manage marketing initiatives
  • Coordinate and manage IT projects, point of contact for third-party IT companies
  • Requirements :

  • Bachelor's degree in Accounting, Business, or related field required.
  • Minimum 4 years of experience in a law firm environment.
  • Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint), QuickBooks or Quicken, ADP Run (or similar payroll system), legal time and billing software, iManage or other cloud-based DMS, and Adobe Acrobat DC Pro.
  • Must demonstrate professionalism, discretion, and adaptability to new technology.
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    Office Administrator • Houston, TX, US

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