Office Administrator
We're seeking an experienced Office Administrator to join a reputable law firm in Downtown Houston. This role requires a dynamic professional who can wear many hatsoverseeing HR, accounting, recruiting, and firm operations. The ideal candidate will bring strong law firm experience, leadership ability, and a hands-on approach to managing people, processes, and systems.
Position : Office Administrator
Location : Downtown Houston
Salary : $100,000 $120,000 + Bonus
Benefits :
- 4 weeks PTO in the first year
- 401(k) with 6% employer match (after one year)
- 100% employer-paid medical insurance
- Paid parking
Experience Required :
Minimum 4 years of law firm experience
Key Responsibilities :
Perform all accounting functions : financial statements, month-end / year-end, bank reconciliations, accounts payable, accounts receivable, point of contact for bank representatives and compliance requirements, money management, other productivity, and financial reportingAll aspects of payrollMentor, provide training to and supervise staff, and perform yearly evaluationsDevelop working relationships with vendors and negotiate contractsProfessional liability and commercial insurance review and renewalsEvaluate the need for and purchase software and equipmentEvaluate and research equipment lease renewalsMake recommendations for and manage medical insurance, long-term disability, life insurance plans, and voluntary insurance plans401(k) plan managementCommunicate benefit plans with new hires and benefit plan changes to existing employeesSeek applicants, conduct initial interviews, the hiring process, salary recommendations, and terminationsCoordinate and manage marketing initiativesCoordinate and manage IT projects, point of contact for third-party IT companiesRequirements :
Bachelor's degree in Accounting, Business, or related field required.Minimum 4 years of experience in a law firm environment.Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint), QuickBooks or Quicken, ADP Run (or similar payroll system), legal time and billing software, iManage or other cloud-based DMS, and Adobe Acrobat DC Pro.Must demonstrate professionalism, discretion, and adaptability to new technology.