Office Manager

Located in San Francisco, TEF Design (TEF) is an award-winning architecture and interior design practice committed to empowering community through design. Our staff of 50+ integrates research, technology, and robust processes to create caring and responsible design solutions that deepen human connection and advance the mission of our clients. Our diverse portfolio encompasses placemaking for education, healthcare, workplace, culture / recreation, and infrastructure. Our practice ethos is collaborative and friendly, and we prioritize belonging and work-life balance. We also support career development with an internal mentorship program, encourage community engagement outside of the office, and offer diverse opportunities that align with individual passions, skills, and interests.

TEF is seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will be a multifaceted individual capable of managing various administrative, IT, and facility-related tasks, ensuring a smooth and efficient work environment. This individual is also responsible for fostering a warm and welcoming atmosphere for both employees and visitors.

Responsibilities : Facilities -

• Monitor doors and grant entry to visitors and deliveries.
• Send, receive, distribute, and arrange package pickups.
• Oversee internal maintenance for air filters, bathrooms, and furniture as well as external maintenance of building and parking lot.
• Manage Corodata and off-site storage.
• Run and empty the dishwasher, make coffee, and clean up conference rooms.
• Order office, kitchen, and janitorial supplies.
• Negotiate contracts, lease renewals, and maintenance agreements for office equipment and repairs.
• Collect data, prepare applications, facilitate renewals for various business certifications.
• Run weekly administration team meetings.
• Write and send office-wide communications and deliver announcements during weekly staff meetings.

IT Administration -

Event Organizer -

Onboarding -

Requirements :

Physical Requirements :

Employment Type : Full Time (40 hours / week)

Location : Mon / Tues / Wed / Thurs in our San Francisco office, Fri remote

Salary Range : $70,000 - $90,000 annually

TEF is an equal opportunity employer. We offer competitive compensation, eligibility for annual performance-based bonus, comprehensive medical, dental, and vision benefits for employees and their eligible family members, a 401(k) program with employer matching, and voluntary insurance. We also provide competitive paid time off, paid holidays, and parental leave benefits.