Executive Assistant

Executive Assistant Position

We are looking for a skilled Executive Assistant to support the Managing Director at a Consulting Firm in Chicago, Illinois. This role requires a proactive individual capable of managing diverse administrative and operational tasks to ensure the smooth functioning of the office. The ideal candidate will excel in organization, communication, and multitasking while contributing to the firm's marketing and event initiatives. This is a hybrid position, working three days in the office and two days remote. Benefits include health, dental, vision, short and long term, commuter, PTO, and 401k. Salary $75k-$80k.

Responsibilities :

• Manage the executive calendar, including scheduling appointments and coordinating meetings.
• Organize and arrange travel logistics, including booking flights, accommodations, and transportation.
• Facilitate executive meetings by preparing materials, recording minutes, and ensuring follow-up on action items.
• Assist with office communication by drafting correspondence and handling inquiries.
• Support marketing efforts by coordinating events and promotional activities.
• Maintain office organization through effective filing systems and supply management.
• Serve as a liaison between the Managing Director and other team members or external contacts.
• Ensure deadlines are met and provide reminders for critical tasks and commitments.
• Handle confidential information with discretion and professionalism.
• Contribute to the overall efficiency of the office by identifying areas for improvement and implementing solutions.

Requirements :