Corporate Administrative Assistant

SCI Summary : SCI supports people with disabilities, behavioral challenges, medically complex needs, transitioning youth, the elderly, and other populations using Maryland Department of Health’s Targeted Case Management and Supports Planning work models as well as a concierge level geriatric care management and care partner model. Position Summary : The Corporate Administrative Assistant provides clerical, administrative, and project management support. This role performs a wide range of administrative and support activities to facilitate the efficient and effective operation of the organization. This position is generally remote, with the requirement to participate in on-site meetings as needed (typically Frederick, Owings Mills, or Columbia locations). Standard business hours are 8 : 30am to 5 : 00pm, although flexibility is needed to work occasional evening and / or weekend hours to meet the needs of people we support in our various programs. SCI Team Member Expectations : All SCI Team Members are expected to : Ensure services provided follow the organization’s mission statement, core operating values and policies and procedures. follow HIPAA, confidentiality and security procedures and principles; collaborate with peers, leadership, and support areas of the organization; actively participate in and contribute to leadership and other staff meetings and trainings; maintains compliance with federal, state, and local employment laws and regulations; follow self-direction and person-centered planning procedures and philosophy; and to foster a culture that values diversity. Essential Duties :

• Administrative support for the VP to include schedule management, meetings agendas and minutes, meeting, and presentation preparation, prepare and / or edit written communications, and identifying areas for improved efficiencies
• Maintain electronic records and files
• Create processes and systems to support efficient and effective management of projects
• Collaborate with various teams to ensure projects are completely timely
• Assist various internal teams with special projects as needed, maintain necessary records for administrative control of the project, and create project archive upon completion containing materials such as : project plan, schedule, and budget if applicable, charters and logs (issues, risks, lessons learned) management plans for communication, cost, staffing, risk and response, schedule, quality, procurement, change requests and decisions Supervisory Duties :
• N / A Education Required :
• Associate degree in Business, English, Communications, Government, Management or Public Policy or related field
• Bachelor’s degree preferred
• High school diploma or GED with 7+ years’ administrative experience will be considered in lieu of Associate degree Experience Required :
• 2-5 years administrative experience with bachelor’s degree in Business, English, Communications, Government, Management or Public Policy
• 4 -7 years administrative experience with associate degree, in Business, English, Communications, Government, Management or Public Policy
• Experience working in non-profit or government environments
• Proficiency with Microsoft Office Suite
• Excellent command of English language with a high level of oral, reading, and written comprehension
• Ability to type a minimum of 60 words per minute
• Experience with project management preferred SCI Value Related Competencies :
• People Come First (Customer Focus) : Thinks and acts with people we support in mind when making decisions. Dedicated to meeting the expectations and requirements of internal and external shareholders, uses information and feedback to improve services.
• Building Relationships and Connections : Interpersonal savvy. Relates to all kinds of people. Builds appropriate rapport, uses diplomacy and tact, diffuses high-tension situations comfortably. Establishes and maintains meaningful connections within the community and the organization (internal and external stakeholders)
• Education (Informing Others) : Quickly finds common ground to solve problems. Is seen as a cooperative team player. Provides coaching and mentoring to Team Members. Consistent communicator, provides Team Members with the tools they need to perform their jobs in a timely manner. Explores all available options to make the best decision for internal and external holders
• Diversity : Values, appreciates and honors the ways in which cultural differences can create value in organizations. Is service oriented : Demonstrates a commitment to the philosophies for services and the goal of independence for the people we serve. Raises awareness in communities to appreciate the similarities and unique gifts of each person. Interacts with all kinds of Team Members equitably, deals effectively with all races, nationalities, cultures, disabilities, ages, and genders, supports equal and fair treatment and opportunity for all.
• Driving Solutions (Perseverance) : Pursues all initiatives with energy, drive, and the goal to succeed. Job-Specific Competencies :
• Manages Ambiguity : Operating effectively, even when things are not certain or the way forward is not clear
• Instills Trust : Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Decision Quality : Making good and timely decisions that keep the organization moving forward
• Organizational Savvy : Maneuvering comfortably through complex policy, process, and people-related organizational dynamics
• Being Resilient : Rebounding from setbacks and adversity when
• Resourcefulness : Securing and deploying resources effectively and efficiently
• Optimizes Work Processes : Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Tech Savvy : Anticipating and adopting innovations in business - building digital and technology applications Physical Demands : Generally, presents standard office environment. Must be able to remain in a stationary position >

95% of the time. Continually operates a computer, keyboard and mouse, and other office productivity machinery, such as a calculator, copy machine, printer, and mobile Smartphone device. Constantly positions self to comfortably maintain computer equipment. May occasionally be required to move about in an office setting or position office equipment weighing between 10-25 pounds. Vision abilities required by this job include close vision. Ability to operate a motor vehicle. The person in this position frequently communicates with other people. Must be able to exchange accurate information in these situations. IT Roles must be able to position self to maintain computers and equipment, including under desks and in server room(s). Frequently moves equipment weighing up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This job description is subject to change at any time. #SCIIH #INDSCIO Employment Type : Full Time