Billing and Collections Specialist

We are seeking a detail-oriented Billing and Collections Specialist with experience in Accounts Receivable (AR) management, construction billing, and collections. This role is critical to ensuring accurate invoicing, timely payments, and maintaining strong financial controls within our organization.

Key Responsibilities

Manage the full Accounts Receivable process, including invoicing, payment tracking, and reconciliation.Prepare and submit construction billing documents (AIA forms, progress billings, change orders).Monitor outstanding balances and proactively follow up on collections to ensure timely payments.Collaborate with project managers and accounting teams to resolve billing discrepancies.Generate and analyze AR reports to identify trends and improve cash flow.Assist with purchasing tasks as needed to support procurement processes.Maintain accurate records and documentation for audits and compliance.

Qualifications

3+ years of experience in AR management, billing, and collections (construction industry preferred).Strong understanding of construction billing practices and lien rights.Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).Experience with purchasing processes is a plus.Excellent communication and negotiation skills.High attention to detail and ability to meet deadlines in a fast-paced environment.

Preferred Skills

Familiarity with accounting software (e.g., QuickBooks, Sage, or similar).Knowledge of commercial roofing or construction industry practices.