Senior Generalist, HR/FAColumbia University Irving Medical Center • New York, NY, US

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Senior Generalist, HR / FA

Columbia University Irving Medical Center • New York, NY, US

3 days ago

Job type

Full-time

Job description

Join to apply for the Senior Generalist, HR / FA role at Columbia University Irving Medical Center

Grade 104

Job Type : Officer of Administration
Regular (Full-time)
Hours Per Week : 35
Salary Range : $85,000 – $90,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Senior Generalist, Human Resources and Faculty Affairs will provide comprehensive support to Human Resource / Faculty Affairs, collaborating on departmental projects as needed. They will regularly meet with HR / FA Managers and / or Director(s) for requested updates, participating in team meetings to review transaction statuses. Additionally, they will assist in training and mentoring colleagues, while serving as a liaison for internal and external stakeholders to ensure timely processing of HR / FA transactions. The Senior Generalist will offer guidance to peers and provide backup support as required, including vacation coverage for departments. They should demonstrate solid knowledge and the ability to handle typical situations independently or with minimal supervision. Further, they will work with lower-level roles to maintain consistent resolution of typical situations.

Responsibilities

Recruitment

Assist with the recruitment of staff by posting positions using applicant tracking systems (Talentlink / ASR / Interfolio / Clear Company) and other advertising sources.

Assist with posting on Columbia's job sites, scheduling in-person meetings, managing the I-9 process, completing pre-hire background checks, and processing all new hires and employment-related changes.

Review applications and interview applicants to match experience with specific job-related requirements.

Coordinate all pre-boarding activities for the various employee populations independently.

Schedule in-person meetings, manage the I-9 process, coordinate pre-hire background checks, and ensure efficient onboarding.

Liaise with internal and external constituents to resolve issues and ensure timely processing of new-hire / appointment and related transactions.

Recruitment Process Competency : Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations.

ASR = Academic Search and Recruitment, interchangeable with Interfolio

Onboarding

Responsible for onboarding staff, faculty, researchers, and students, including scheduling welcome programs, medical surveillance, and UNI creation.

Communicate with new hires and departments to ensure a smooth onboarding experience.

Initiate and process template-based hires in PeopleSoft and / or nominations ensuring accurate collection and processing of the information in PAC.

Process all short-term visitors and students utilizing JIRA.

Onboarding Process Competency : Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations.

Payroll and PeopleSoft Process Management

Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.

Manage the collections and verification of time off trackers for all Officers ensuring all submissions are up to date and approved by supervisors.

Process employment-related changes in Talent Link and PAF for PeopleSoft updates.

Liaise with internal and external constituents to resolve issues and to ensure timely processing of new-hire / appointment, reappointment, termination and other related transactions.

Payroll and PeopleSoft Competencies : Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations.

Compliance and Immigration

Responsible for immigration related needs of faculty and staff, assisting with sponsorship for the F-1, J-1, H-1, O-1 and TN-1 visas and preparing visa documentation for accompanying family members.

Work closely with other generalists and supervisors to process new visas and renewals using Compass.

Maintain communication with ISSO and complete termination forms to ISSO.

Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPAA Training, Conflict of Interest, Medical Surveillance, and Upcoming / Past Visa End Date Status.

Visa and Compliance Competencies : Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations.

Faculty Appointments, Reappointments & Promotions

Works with the Medical Staff Office to manage the credentialing process for new faculty and other credentialed staff to onboard smoothly.

Manages the reappointment process yearly, working with colleagues to adhere to deadlines.

Faculty Appointment / Reappointment & Promotion Competencies : Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations.

Systems and Project Work

Use ServiceNow HR Ticketing System to manage requests and communicate with HR / FA team.

Maintain and update employee records, upload all employee forms and documents into Visual Vault.

IT System Competencies : Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations.

Manage special projects as designated by the Associate Vice Dean for Human Resources / CAO.

Other duties as assigned or requested.

Off Boarding

Conduct exit interviews and follow up as appropriate. Discuss data from exit interviews with Manager / Director(s) to make recommendations for corrective action and continuous improvement.

Employee & Labor Relations

Proactively respond to employee relations issues; escalated issues to Manager / Director(s).

Maintain working relationship with union delegates and CUIMC Labor Relations team, adhering to labor contract terms.

Employee & Labor Relations Competency : Demonstrates basic knowledge and processes within the CBAs and can apply the competency in common situations with limited complexity.

Minimum Qualifications

Bachelor's degree or equivalent in education and experience.

Minimum 3 years of relevant experience.

Must be resourceful, organized, detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.

Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.

Strong analytical and tenacious problem-solving skills.

Excellent computer skills including thorough knowledge of Microsoft Office, including databases and advanced spreadsheet skills.

Must quickly acquire knowledge of University policies, procedures, and systems.

Preferred Qualifications

Certification (SHRM, Labor Relations, HR, etc.) Preferred.

Degree in Human Resources or related field preferred.

Healthcare and or Academic Medicine experience preferred.

Human Resources experience preferred.

Equal Opportunity Employer / Disability / Veteran. Columbia University is committed to the hiring of qualified local residents.

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