Administrative Assistant 4 - NG Space Systems - TS Clearance

Northrop Grumman Space Systems

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

The Payload and Ground Systems organization within the Northrop Grumman Space Systems pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in various sciences. Our team is chartered with providing the skills, innovative technologies to develop, design, produce and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. Come be a part of our mission!

We offer phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly collaborative workplace. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do. Does this sound like you?

Our Employee Resource Groups (ERGs) provide benefits for the member, our leaders and the company. Our ERGs offer opportunities to be a friend, be active, be a volunteer, be a leader, to be recognized and to be yourself! Every ERG is inclusive of all employees!

Our diverse portfolio of programs means there are endless paths to cultivate your career. We are well-known for our inclusive environment, as well as our excellent work/life balance. We also offer exceptional benefits/healthcare, a 9/80 schedule, and a great 401K matching program.

Position Overview

Our programs are seeking a high energy, dependable Administrative Assistant to join our team at the Space Park Campus. Candidate will support the Ground Solutions & Mission Support (GSMS) Software (SW) Director and her leadership team with a variety of duties including arranging meetings, setting up and maintaining files, arranging travel for personnel, processing associated Concur expense reports, coordinating on-boarding of new personnel to the program and backing up the GSMS Program Office when needed. Candidate will coordinate with appropriate organizations, i.e. facilities, security, property, and account management.

The successful candidate will work well in a team environment, be an independent thinker, and have a track record of working well in a fast-paced, multi-faceted environment. This position requires excellent communication skills, ability to multi-task and organize/prioritize tasks independently, have strong office management and interpersonal skills, have a solid foundation in SCI program security practices and be self-motivated with the ability to collaborate well in a team environment.

Principal Duties

• Arrange meetings and teleconferences
• Maintain and synchronize unclassified and project calendars
• Arrange travel and prepare associated expense reports
• Coordinate on-boarding of personnel
• Answer questions and solve problems related to office operations and established policies and procedures
• Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations
• Interface with all levels of Program personnel and Customers
• Process visit requests, NG badges, and accounts forms
• Support coordination and integration of meeting materials
• Support and collaborate with other Administrative Assistants as needed
• Support special event planning and catering coordination, such as meal planning, ordering food from caterers, delivering food, organizing clean up and expensing

Basic Qualifications

• Current DoD Top Secret clearance with ability to obtain SCI access by start date
• High School diploma or equivalent and 6 years additional education and/or related experience.
• Proficiency in Microsoft Office Suite including Word, Outlook, Excel
• Experienced with organizing/maintaining schedules/calendars, and travel arrangement

Preferred Qualifications

• Associates Degree
• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP
• Current SCI Access

Salary Range: $64,600.00 - $107,600.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates. Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.