Business Office Specialist

Primary Purpose

PRIMARY PURPOSE This position is responsible for performing complex accounting duties in the preparation maintenance and review of various District or campus financial records accounts invoices purchase requisitions and reports to assure accuracy and conformance to established policies and procedures; and coordinating administrative activities for an assigned area.

Job Description

JOB DESCRIPTION Coordinates daily activities for accounting area or department; ensures compliance with accounting principles and standards; makes recommendations to changes in procedures as necessary; reconciles and balances accounts and bank statements for assigned area or department. Performs secretarial and administrative duties of moderate complexity; schedules meetings and appointments for designated Manager; prepares agenda items; prepares minutes of meetings. Approves and rejects purchase orders; prepares and reviews various documents involved in financial transactions such as invoices requisitions journal entries purchase orders budget transfers contract agreements and personnel changes for accuracy compliance with appropriate regulations and District policies and procedures. Monitors accounting activities of assigned categorically-funded programs; prepares expenditure and progress reports as requested; assists with year-end closing process. Coordinates the preparation and monitoring of campus budgets as required; reconciles balances and researches financial information for budget analysis purposes. Audits financial documents to assure accuracy completeness; conduct research to resolve discrepancies as necessary. Coordinates communication and accounting activities with other departments and personnel governmental agencies private agencies and vendors. Provides information to District personnel regarding various records budgets accounts and programs; answers questions and resolves problems related to assigned program or accounting function. Maintains and files a variety of financial and accounting records forms listings and files requiring confidentiality; operates a variety of office equipment and machines. Trains and provides work direction and guidance to others as directed. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Participate in District / College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity equity and inclusion trainings and events. Performs related duties as assigned.

Essential Functions

ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Desirable Qualifications

DESIRABLE QUALIFICATIONS Experience with Argos Banner 9 Excel SharePoint Teams Adobe or related programs. The ability to address the needs of diverse student and / or employee populations. Prior experience in approaching work and interactions with colleagues and / or students in an equity minded manner. Ability to provide an inclusive and welcoming work / educational environment.

Minimum Qualifications

MINIMUM QUALIFICATIONS High school diploma or GED supplemented by college courses in accounting. Minimum four (4) years increasingly responsible work experience in accounting. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Work Schedule

Monday- Friday 8 : 00 AM - 5 : 00 PM (Schedule and shift are subject to change in accordance with department needs.)

Required Experience :

IC

Key Skills

Business Development,Sales Experience,B2B Sales,Presentation Skills,Time Management,Marketing,Cold Calling,Microsoft Powerpoint,Salesforce,Organization Design,Public Speaking,Lead Generation

Employment Type : Full Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 6012 - 7255