Essential Duties and Responsibilities: Support content creation process with regards to timeline and transaction cycle Create property related marketing materials through Adobe InDesign Coordinate with other departments (marketing, research, finance) based on the needs of the team and client Provide sales, marketing and transaction support Supports client relationship management in partnership with Broker(s) Support timeliness of deliverables Pitch and Proposal Coordination- Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes preparing and delivering necessary information for content creation for marketing deliverables (graphic design, property specific investment highlights, market overviews, mapping, etc.) Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits Coordinate appointments with internal and external clients and arrange any other accommodations that may be required Serve as point of contact for client requests Perform research and track historical sales data through third party databases like Costar Create market documents, tour books, property flyers, brochures and other marketing materials as needed Business Development- Collect and prepare information for client activity reports Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals Create and administer marketing materials and collateral Utilize "Mass-mailing" platforms such as Concept to create and e-blast marketing and manage, organize and respond at broker(s) direction Distribute marketing materials to investors and brokers during marketing process Update website content, social media, etc. on behalf of brokers Create budgets for broker projects in partnership with team Coordinate vendor services (e.g. photographs and aerials) Coordinate events (e.g. open houses, industry-related, etc.) Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clients Create market documents, offering memorandums, tour books, property flyers, brochures and other marketing materials as needed for listings Maintain Client Relationship Management Database- Maintain and enter new leads and opportunities into the CRM system Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses Run reports Deal Documentation and Revenue Accounting- Prepare templated listing agreements and coordinate execution of such Prepare and collect all deal-related documents, and follow up with all parties on the execution as required Process all expense reports for brokers Coordinate with Legal for review and approval of agreements as necessary Create deal sheets per listing agreements for review and approval Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required Maintain outstanding balances in CRM for brokers Maintain and Manage Research Databases- Support population of Internal Listing Database on behalf of brokers Enter new listings and share all required property information, availability, and additional information, as directed by fee-earner Maintain/Manage listings in external database Requirements 2+ years' experience in marketing or related field Or similar combination of education and experience Excellent oral and written communication skills, including content creation and creating and editing marketing materials Proficiency with Microsoft Office Suite Proficiency with Adobe Creative Suite Proficiency with Adobe InDesign Detail oriented, hard-worker, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently Demonstrated strong interpersonal skills History of excellent internal and external customer service.
Brokerage Coordinator • San Diego, CA, United States
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