HR Coordinator - Talent and Onboarding

Location(s) :

• Encinitas, CA Practice / Department : Firmwide Services Internal Title : HR & Talent Coordinator Work Environment : Hybrid Compensation : $25-30 / hourly
• Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.
• Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States.
• Our work has been recognized by leading industry organizations , and we’ve been honored with multiple national Top Workplace Awards.
• Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.
• Learn more about our award-winning culture , the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.
• Who You Are As an employee-owner , you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.
• Like all Dudekians, you are curious and solution-oriented , with the ability to adapt quickly to changes and approach challenges with a spirit of innovation .
• How You’ll Make an Impact Dudek is seeking a highly organized, detail-oriented, and service-minded HR & Talent Coordinator to manage recruiting and HR processes for our As-Needed / On-Call staff.
• This position will be closely partnered with hiring managers to support job postings, candidate prescreening, offer management, and onboarding.
• You will lead the end-to-end onboarding process for these employees, ensuring all documentation, compliance, and HR systems are accurate and up to date.
• This role is a key link between HR, hiring managers, and candidates, ensuring a smooth, efficient, and positive experience for all parties.
• Duties and Responsibilities Recruiting & Hiring Support Partner with hiring managers to understand staffing needs and manage the recruitment of As-Needed / On-Call staff.
• Post open positions on internal and external job boards.
• Screen and prescreen candidates, coordinating interviews with hiring managers.
• Support offer management for candidates, including preparing and extending offers in collaboration with HR and managers.
• Track recruiting activities and provide status updates to hiring managers.
• Maintain accurate candidate records and recruiting workflows in HR systems / ATS.
• Onboarding & Offboarding Support Lead onboarding for As-Needed / On-Call employees, ensuring timely completion of all documentation and compliance requirements.
• Assist with planning and coordinating orientation sessions, including updating required materials.
• Track the completion of all onboarding / preemployment steps, including forms, training, and HR approvals.
• Serve as the primary point of contact for new hires regarding HR questions and onboarding processes.
• Collaborate with HR and department teams to ensure a seamless onboarding experience.
• Maintain accurate records of all As-Needed / On-Call employees, including employment status, documentation, and compliance tracking.
• Prepare separation materials and offboarding packets, ensuring all required documents, checklists, and exit information are complete and processed in a timely manner.
• Conduct employee status audits, identifying individuals who have not worked or been active for more then 90 days, and initiate appropriate follow-up actions in accordance with company policies.
• Identify opportunities to improve recruiting and onboarding / offboarding processes and efficiencies.
• General Responsibilities Provide high-touch support to candidates, hiring managers, and internal HR teams.
• Support HR and recruiting initiatives, including reporting, process improvements, and candidate experience enhancements.
• Participate in HR or recruiting projects as needed.
• Support HR operations, including data entry, scheduling, reporting and responding to employee inquiries.
• Minimum Qualifications 2–3 years of experience in HR coordination, recruiting coordination, or related HR / TA support.
• High school diploma, bachelor’s degree, or equivalent experience.
• Experience posting jobs, prescreening candidates, and coordinating recruiting activities.
• Demonstrated experience leading onboarding and tracking employee documentation.
• Familiarity with Applicant Tracking Systems (ATS) or HRIS platforms.
• Strong organizational, communication, and follow-through skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Must possess a valid driver’s license and active personal automobile liability insurance by the first day of employment.
• Preferred Qualifications Experience supporting As-Needed, temporary, or contingent workforce.
• Technical recruiting or AEC industry experience.
• Prior experience improving recruiting or onboarding processes.
• Knowledge of employment laws and compliance related to contingent workers.

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