Administrative Assistant - Rosenstiel School Dean's Office

Current Employees :

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The Rosenstiel School of Marine, Atmospheric and Earth Science at the University of Miami has an exciting opportunity for a full time he Administrative Assistant who will assist with the administrative and operational functions for the Dean's Office. The incumbent will be an individual with strong communication and organization skills. An attention to detail and insistence on the accuracy, timeliness, reliability, and usefulness of business information will be important characteristics.

Departmental Functions :

• Assist the Sr. Manager of Administrative Operations as needed in the daily operations of the department and provide routine and general clerical support to all team members.
• Answer telephone, take messages, answer routine questions, and transfer calls to appropriate individuals.
• Greet visitors, handle their inquiries, and direct them to the appropriate person according to their needs.
• Inform faculty, students, and staff regarding UM and Rosenstiel policies and ensure these policies are complied with.
• Liaising with central offices to problem solve any operational issues that may arise with business processes under their responsibility.
• Order and maintain office supplies, make travel arrangements, and other administrative support.
• Prepare web updates for department and electronic announcements for distribution.
• Organizing meetings, including the coordination of any meals, amenities and / or other necessary details.
• Assist with the coordination and implementation of school events.

HR Functions :

Operational Functions :

Qualifications :

The University of Miami is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status : Full time

Employee Type : Staff

Pay Grade : A4