Executive Assistant / Excel Expert

Executive Assistant / Excel Expert

We are seeking a highly organized and detail-oriented Executive Assistant with advanced Excel skills to support our leadership team in the construction industry. This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.

You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management. Your expertise in Excel will be crucial for data analysis, reporting, and workflow optimization.

Manage executive calendars, schedule meetings, and coordinate travel arrangements

Handle email correspondence via Outlook and ensure timely follow-ups

Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)

Support CRM activities using Pipedrive (training provided)

Conduct lead generation and data enrichment using Seamless.ai

Assist with order processing and inventory tracking via SellerCloud

Prepare presentations, reports, and documentation for internal and client use

Liaise with clients, vendors, and internal teams to ensure smooth operations

Maintain confidentiality and professionalism in all communications

Excellent written and verbal communication skills

Proficiency in Microsoft Outlook for email and calendar management

Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)

Strong organizational and multitasking abilities

Attention to detail and problem-solving mindset

Ability to work independently and manage time effectively

Excel - VLOOKUP required, PivotTables helpful

Outlook - For email and scheduling

Pipedrive - Training provided

Seamless.ai - For lead generation

SellerCloud - For order and inventory management

Bachelor's degree preferred (Business Administration, Construction Management, or related field)

2+ years of experience in an executive assistant or administrative role

Experience in the construction industry is a strong plus