Director of Finance and Administration

Statement of Duties The employee is responsible for all administrative, financial, and business office customer service functions of the DPW.

Employee is required to perform all similar or related duties Essential Functions :

• The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• Direct, coordinate and supervise administrative, financial, and service functions of office.
• Manage accounting, budgeting, and payroll activities.
• Provide financial analyses of ongoing projects and contracts.
• Perform studies and prepare operational reports of divisional functions and activities.
• Monitor Personal Services, Ordinary Maintenance, Contracts, and Capital spending and make recommendations for budget adjustments.
• Forecast annual revenues and expenditures.
• In coordination with the Director of Operations and Divisional Superintendents, draft specifications, and contract terms for a wide variety of supplies and services needed by the Department.
• In coordination with the Purchasing Department, procures by competitive bidding informal quotations and negotiation, items of supply, equipment, fleet vehicles, and certain contractual services necessary for the operation of the Department.
• Initiates contacts with vendors relative to supply and equipment availability, purchase orders, and contracts.
• Negotiate and implement strategies with vendors and internal customers to reduce cost and improve delivery and service.
• Work with the Director of Operations and Divisional Superintendents to develop a system of monitoring vendor performance.
• Assists the Commissioner in negotiating contracts working with vendors, the Law Department, and Purchasing Department.
• Studies price trends and market conditions; keeps abreast of supply sources and new product development.
• Review revenue receipts and entries for proper posting in accounting system.
• Manage service section responsible for providing centralized reception, work request and complaint services.
• Establish administrative and operational controls to record and monitor departmental activities (i.e., attendance, overtime project costs).
• Develop and implement divisional procedures.
• Participate in developing and implementing departmental policy.
• Work with Director of Operations and Superintendents to maintain fiscal control of divisional budgets.

Recommended Minimum Qualifications Education and Experience :

Knowledge, Abilities and Skill Knowledge :

Abilities :

Skill :

Visual Skills Visual demands require constantly reading documents for general understanding and analytical purposes.   Hours :

Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Pre-Employment Requirements for All Employees :