Legal Billing and Budget Specialist

Job description

Responsibilities

• Review, approve, and process invoices from outside counsel and vendors, ensuring accuracy and compliance with billing guidelines.
• Maintain data integrity and manage user access across billing and financial systems.
• Maintain and optimize the legal billing platform, including user setup, configuration, and data accuracy.
• Utilize AI tools and automation to improve billing accuracy, streamline workflows, and generate insights.
• Provide training and support to legal team members on billing systems and processes.
• Coordinate onboarding of new law firms and vendors, customizing workflows and providing system training.
• Develop reports and dashboards to track legal spend, matter status, budgeting trends, and KPIs.
• Assist in preparing and analyzing quarterly and annual departmental budgets and forecasts.

Qualifications

Required :

High School Diploma and 4 years of professional experience in a law firm or in-house legal department,  OR  Associate’s degree and 2 years of relevant experience.

Strong understanding of legal operations, billing procedures, and legal terminology.

Proficiency in legal billing systems or equivalent software.

Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint, CoPilot).

Experience with data analysis, budgeting, and reporting.

Excellent organizational, communication, and time-management skills.

Ability to work independently and collaboratively, manage multiple priorities, and meet deadlines.

Preferred :

Bachelor’s Degree in a related field.

Experience with  Thomson Reuters Legal Tracker  software.

Job Types : Full-time, Contract

Pay : $27.07 - $37.00 per hour

Expected hours : 40 per week

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Application Question(s) :

Do you have experience in Thomson Reuters Legal Tracker software?

Do you have knowledge with legal operations, billing procedures, and legal terminologies?

Experience :

Law office : 4 years (Preferred)

Work Location : In person