Sr. Executive Assistant

Senior Executive Assistant - Legal & Finance

This position provides high-level administrative and operational support to the Chief Financial Officer (CFO) and General Counsel (GC), ensuring seamless coordination of priorities, projects, and communications across the organization. The ideal candidate is a highly organized, proactive professional with exceptional discretion, sound judgment, and proven experience supporting executive leadership and a Board of Directors.

Key Responsibilities :

Proactively anticipate the needs of the CFO and GC, effectively managing competing priorities and deadlines.

Draft, edit, and proofread contracts, policies, confidential correspondence, reports, and other sensitive documents.

Gather, organize, and synthesize data from multiple sources to produce detailed reports and presentations.

Schedule, plan, and coordinate domestic and international meetings, teleconferences, and events; manage logistics for both virtual and in-person sessions.

Liaise with outside counsel and assist with legal matters, including document collection, subpoena responses, and third-party information requests.

Represent the CFO and GC at leadership meetings as needed; prepare agendas, record minutes, and follow up on action items.

Support policy management processes, including editing, tracking, and maintaining organizational policies and procedures.

Coordinate travel arrangements, prepare and process expense reports, and manage visitor logistics.

Maintain and organize databases, files, and records tracking systems.

Assist with corporate record management, including executive leadership, Board, and committee documentation, corporate filings, and archival research.

Serve as a primary liaison with vendors and consultants related to digital record storage and management systems.

Plan and support internal and external events, including quarterly on-site Board meetings (light travel required).

Exercise diplomacy, discretion, and professionalism in all interactions and communications.

Collaborate with other senior administrative professionals to ensure seamless coverage and efficient operations across departments.

Qualifications :

Bachelor's degree is required.

Minimum of 7-10 years of experience supporting senior executives, preferably in legal, finance, or corporate governance functions.

Direct experience working with or supporting a Board of Directors is required.

Strong written and verbal communication skills with meticulous attention to detail.

Proven ability to handle sensitive and confidential information with discretion.

Advanced proficiency in Microsoft Office Suite and virtual meeting platforms.

Exceptional organizational and multitasking skills, with the ability to adapt to changing priorities in a dynamic environment.

Desired Skills and Experience

Senior Executive Assistant - Legal & Finance

This position provides high-level administrative and operational support to the Chief Financial Officer (CFO) and General Counsel (GC), ensuring seamless coordination of priorities, projects, and communications across the organization. The ideal candidate is a highly organized, proactive professional with exceptional discretion, sound judgment, and proven experience supporting executive leadership and a Board of Directors.

Key Responsibilities :

Proactively anticipate the needs of the CFO and GC, effectively managing competing priorities and deadlines.

Draft, edit, and proofread contracts, policies, confidential correspondence, reports, and other sensitive documents.

Gather, organize, and synthesize data from multiple sources to produce detailed reports and presentations.

Schedule, plan, and coordinate domestic and international meetings, teleconferences, and events; manage logistics for both virtual and in-person sessions.

Liaise with outside counsel and assist with legal matters, including document collection, subpoena responses, and third-party information requests.

Represent the CFO and GC at leadership meetings as needed; prepare agendas, record minutes, and follow up on action items.

Support policy management processes, including editing, tracking, and maintaining organizational policies and procedures.

Coordinate travel arrangements, prepare and process expense reports, and manage visitor logistics.

Maintain and organize databases, files, and records tracking systems.

Assist with corporate record management, including executive leadership, Board, and committee documentation, corporate filings, and archival research.

Serve as a primary liaison with vendors and consultants related to digital record storage and management systems.

Plan and support internal and external events, including quarterly on-site Board meetings (light travel required).

Exercise diplomacy, discretion, and professionalism in all interactions and communications.

Collaborate with other senior administrative professionals to ensure seamless coverage and efficient operations across departments.

Qualifications :

Bachelor's degree is required.

Minimum of 7-10 years of experience supporting senior executives, preferably in legal, finance, or corporate governance functions.

Direct experience working with or supporting a Board of Directors is required.

Strong written and verbal communication skills with meticulous attention to detail.

Proven ability to handle sensitive and confidential information with discretion.

Advanced proficiency in Microsoft Office Suite and virtual meeting platforms.

Exceptional organizational and multitasking skills, with the ability to adapt to changing priorities in a dynamic environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.