AP Specialist

Job Title : Accounts Payable (AP) Specialist - Prologue Experience Required

$45,000 - $55,000

Position Summary :

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist with hands-on experience using Prologue accounting software. In this role, you will be responsible for managing and processing the organization's accounts payable activities to ensure timely and accurate payment of invoices, adherence to company policies, and maintenance of strong vendor relationships.

Key Responsibilities :

Process high-volume invoices and payments in Prologue .

Ensure accuracy and timeliness in invoice data entry, coding, and approvals.

Reconcile vendor statements and resolve discrepancies in a timely manner.

Assist with weekly check runs, ACH payments, and wire transfers.

Maintain organized and up-to-date records of all AP transactions.

Communicate with vendors and internal departments to resolve payment inquiries.

Assist with month-end close, accruals, and account reconciliations.

Generate and review reports from Prologue for audit and compliance purposes.

Follow internal controls and company policies related to AP processes.

Qualifications :

2+ years of accounts payable experience, preferably in a mid to large-sized organization.

Proficiency with Prologue accounting software is required.

Solid understanding of AP principles, 1099 reporting, and GAAP.

High level of accuracy and attention to detail.

Proficiency in Microsoft Office Suite, especially Excel.

Ability to work independently and as part of a team in a fast-paced environment.

Associate degree or higher in Accounting, Finance, or related field preferred.

Preferred Skills :

Experience in banking, financial services, or nonprofit sectors.

Familiarity with automated AP workflows or document management systems.

Knowledge of internal controls and audit preparation.