Sr Executive Assistant-President & CEO

Job Summary

Provides high-level support in-person to President and Chief Executive Officer ensuring efficient operations through a wide range of executive administrative and office management functions. Requires exceptional communication and organizational skills proven discretion with confidential matters and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination preparation of content materials briefings and presentations event planning supervision and leadership of executive administrative support staff and liaison with internal and external stakeholders. Plays a key role in ensuring alignment of the administrative support team and key projects led out of the Office of the CEO.

Job Specific Duties

• CEO Support : Provides administrative support including preparation and drafts meeting materials prepares letters reports memoranda and project presentation that may contain highly sensitive information and require discretion and judgment when compiling.
• CEO Support : Receives and screens all visitors and telephone calls for the President and Chief Executive Officer. Answers inquiries concerning activities and operations for department and handles complaints based on knowledge of Hospital Policy.
• CEO Support : Prepares drafts and / or edits correspondence budgets and financial reports and other written materials based upon Presidents notes and / or guidance from Executive Services Leader.
• CEO Support : Provides support to handle public relations events correspondence and coordinates physician and public interaction at the direction of the Executive Services Leader and / or the CEO and President.
• CEO Support : Acts as concierge for VIPs. Coordinates medical appointments walks VIPs them through system and makes sure everything runs smoothly.
• CEO Support : Takes calls from PBX Operators during night & weekend from physicians and VIPs needing assistance from the Presidents Office.
• Executive Support : Collaborates with the Leadership Team & other contacts to gather data prepare reports and presentations for internal / external meetings & events.
• Executive Support : Prepares agendas and takes minutes at senior staff meetings.
• Confidentiality and Professionalism : Demonstrates judgment discretion and professionalism in handling sensitive and confidential information.
• Supervisory Function : Oversees the day-to-day operations of the executive services team in the Miami-Dade regional locations. Ensures executive administrative support staff are on task supports issues and challenges as needed in the administrative suites and is an available resource to support team and the executives as needed.
• Supervisory Function : Oversees and manages time and attendance for executive support team ensuring that adequate coverage is provided across the Miami-Dade administrative sites.
• Supervisory Functions : Conducts regular staff huddles and ensures consistent communication across all team members in all locations. Cascades key organizational messages.
• Supervisory Function : Supports the Executive Services Leader with performance reviews. Gathers feedback from executives and offers coaching to team as needed.
• Supervisory Function : Participates in organizational leadership development activities such as Game Changers TME Need to Knows attends Management Forum Town Hall Leadership Kickoff and contributes as an organizational leader.
• Board Functions : Provides board support as needed including taking minutes and performing the functions of a Board Secretary as directed by the CEO and President and / or the Executive Services Leader.

Minimum Job Requirements

Knowledge Skills and Abilities

Required Experience :

Chief

Key Skills

Growing Experience,Financial Acumen,Management Experience,Senior Leadership,Operations Management,Strategic Planning,Sales Management,Budgeting,Economic Development,Financial Report Interpretation,Leadership Experience,Financial Management

Employment Type : Full Time

Experience : years

Vacancy : 1