Administrative Assistant

Administrative Assistant

Milliman's Seattle Health Practice is looking for an administrative assistant to work under the direct supervision of the administrative manager, supporting the leadership and team in our Seattle office. This position will contribute toward team goals and include specialized individual responsibilities. Duties include but are not limited to office management and coordination, ticket system processing and management, planning and executing staff events, staff support activities (such as new hire onboarding), billing invoice support, and occasional operations project coordination.

Milliman's Seattle Health Practice serves a wide variety of organizations, including insurance companies, health plans, state and federal agencies, healthcare providers, reinsurance companies, providers, Accountable Care Organizations (ACOs), and employers. The staff consists of 180+ actuarial professionals in addition to healthcare consultants, IT, administrative, and other non-actuarial staff. By joining Milliman, you will be working with some of the most experienced, most capable people in the health industry. Through our mentor program, you will have a dedicated colleague available to help guide your career growth. For the right candidate, these opportunities will help you grow professionally while enjoying the work you do.

In this role, you will have the opportunity to :

• Plan and organize a variety of staff events such as networking lunches, monthly social events, leadership and / or client meetings.
• Assist with large annual company events or meetings as requested.
• Act as liaison with lunch delivery vendor and the main point of contact for daily lunch deliveries.
• Maintain a clean, organized office space and staff kitchen area.
• Ensure that conference rooms and communal spaces are ready for use at all times.
• Assist staff with reserving office workspace as requested and monitor use of our office space.
• Track inventory of office supplies and place supply orders on a regular basis.
• Support our staff through compiling expense reports as requested.
• Provide support to our Billing Team by drafting and reviewing client invoices or other support tasks as requested.
• Execute daily administrative tasks at a high level, including responding to requests through a ticketing system.
• Provide daily monitoring of the ticket system and either fulfilling requests or assigning them to the appropriate team member.
• Provide support to team members, staff, and leadership with special projects as needed.

To be successful in this role, you will have the following qualifications :