Accounts Payable Specialist
Berliner Cohen LLPSan Jose, CA, US30+ days ago
Job type
- Full-time
Job descriptionEfficiently process vendor invoices and expense reports. Reconcile vendor statements and resolve discrepancies promptly. Maintain meticulous records of accounts payable transactions. Receive and verify invoices and check requests. Code invoices with correct general ledger codes and cost centers. Enter invoices into the accounting system accurately and timely. Prepare and perform biweekly check runs Maintain vendor files and ensure proper documentation for new vendors Review employee expense reports for accuracy and compliance with company policies. Assist in month-end closing activities related to accounts payable. Prepare and maintain various reconciliations and schedules as needed Proactively back up and manage accounts receivable to ensure timely collections. Engage with clients to resolve outstanding payments and billing inquiries professionally. Implement effective collection strategies while maintaining positive client relationships. Prepare and distribute accurate client invoices based on detailed time entries and expenses. Review billing data for accuracy and compliance with client billing guidelines. Ensure invoices are delivered promptly via electronic and traditional methods. Maintain organized electronic and archive physical filing systems for financial records. Collaborate cross-functionally to streamline billing, accounts payable, and collections archive processes. Contribute to special projects and perform additional administrative duties as needed.
Berliner Cohen LLP has an immediate opening for an Accounts Payable Specialist in our San Jose office.
Requirements include :
- A bachelor's degree in accounting, finance, or a related field is preferred.
- Proven experience (3+ years) in accounts payable, collections, and billing within a law firm or professional services environment.
- Proficiency with legal billing software (e.g., Elite, Aderant, Tabs3) preferred.
- Strong analytical skills with advanced proficiency in Microsoft Excel.
- Excellent communication skills with the ability to interact professionally with clients and colleagues.
- Strong organizational skills and the ability to manage multiple priorities effectively.
Job responsibilities include :
Accounts Payable Management
Collections
Billing
Archive
If you are interested in joining our team, please provide a cover letter and resume.
The Accounts Payable Specialist salary range is expected to be between $62,400 to $76,960. The successful candidate for this position is reasonably expected to be set within this range; however, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience.
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Account Payable Specialist • San Jose, CA, US
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