We are offering a long-term contract employment opportunity for an Office Manager in San Jose, California. This role falls within the landscape construction industry and involves managing the daily operations of our office to ensure smooth and efficient functioning.
Responsibilities :
Facilitate communication between the construction team and clients to establish the weekly construction schedule
Monitor job completions and forward them for invoicing purposes
Employ basic proficiency in QuickBooks and Microsoft Office for various tasks
Exhibit superior communication and interpersonal abilities for effective coordination
Oversee payroll collection and reporting
Administer training programs and other activities for a large team operating from the office
Utilize Accounting Software Systems and ADP - Financial Services for financial tracking and reporting
Handle customer relationship management (CRM) systems effectively
Operate Dentrix Dental Software and About Time for various administrative tasks
Perform Accounting Functions along with managing Accounts Payable (AP) and Accounts Receivable (AR)
Address inbound calls and resolve customer queries promptly.
Proficiency in Accounting Software Systems
Experience with ADP - Financial Services
Proficiency in using Concur
Familiarity with CRM systems
Knowledge of Dentrix Dental Software
Experience in using About Time software
Expertise in managing Accounting Functions
Experience with Accounts Payable (AP) processes
Familiarity with Accounts Receivable (AR) processes
Ability to handle Answering Inbound Calls effectively